ConciergeAdministrative Assistant

Esplanade at Northgate is seeking a highly organized personable and detail-oriented Concierge/Administrative Assistant to serve as the front-of-house representative for our community.

Position Overview

This fast-paced position is ideal for a dynamic professional who thrives in a service-oriented environment and can manage multiple administrative functions with discretion and efficiency. As the first point of contact for residents and guests the Concierge/Administrative Assistant plays a key role in delivering exceptional community experience while supporting the administrative operations.

Key Responsibilities:

• Greet residents guests and visitors with professionalism and courtesy.
• Maintain and manage the membership database including processing new and transfer memberships.
• Coordinate and manage reservation requests meeting spaces and room scheduling.
• Manage electronic record filing systems and logs to ensure all documentation is properly stored and accessible.
• Serve as the primary phone operator directing calls taking messages and responding to inquiries.
• Provide general administrative support to management and other departments as needed.

Qualifications:

• Previous experience in a concierge administrative assistant or customer service role preferably in a luxury or private community setting.
• Exceptional communication and interpersonal skills.
• Strong organizational and multitasking abilities with keen attention to detail.
• Proficiency in Microsoft Office Suite (Word Excel Outlook) and database management.
• Ability to handle sensitive information with discretion and professionalism.
• A warm polished and professional demeanor with a passion for providing excellent service.

Working Conditions:

• Front desk-based position in a high-traffic community clubhouse or administrative office.
• Fast-paced environment with frequent interaction with residents and staff.

Minimum Qualifications:

• Associates degree (AA); and one to two years of administrative experience; or equivalent combination of education and experience.
• Ability to work independently with little or no supervision.
• Ability to communicate verbally and in writing. Ability to compose letters and to facilitate phone calls and general inquiries sensibly.

Required Experience:

Junior IC