Executive Assistant, Global Executive Support

We are seeking a highly motivated tech-forward Executive Assistant to a Top Tech Leader. This is a strategic high-impact role for an individual who redefines executive support by leveraging modern AI-driven efficiency. You will act as a true partner anticipating needs before they arise and ensuring the entire leadership operation runs at Champion Pace.

This role is centered on elite-level logistics and administrative precision requiring a polished professional who thrives in a fast-paced high-growth tech environment.

What Youll Do

• Complex Travel & Logistics: Own end-to-end domestic and international travel strategy. This includes flight bookings check-ins and ensuring ground transportation is waiting upon arrival. You are the fixer who resolves travel disruptions in real-time.
• Calendar & Correspondence Management: Manage high-volume complex calendars and confidential correspondence. You will strategically protect the executives time prioritizing deep work and high-stakes meetings across global time zones.
• Financial Operations & Expense Reporting: Execute seamless expense reporting reconciliation and budget tracking for the executive office with 100% accuracy.
• Cross-Executive Support: While primarily supporting a top tech leader you will provide administrative assistance to other members of the executive team as needed to optimize regional leadership operations.
• Miami Hub Management: Act as the central point of contact for our Brickell (Miami) office. Oversee facilities and vendor management to ensure the environment is client-ready and reflects our brand standards.
• AI-Enhanced Efficiency: Proactively utilize AI tools (Gemini ChatGPT Claude) for meeting transcription summarization and workflow automation to maintain a competitive edge.

Qualifications :

• Experience: 5 years of C-Suite or high-level Executive Assistant experience preferably within a high-growth software or tech company.
• AI Literacy: Hands-on experience and a personal subscription to AI agents/tools to automate mundane tasks and data workflows.
• Location: Ability to be on-site in the Miami (Brickell) office daily to manage operations and support the executive presence.
• Availability: Flexible and on-call 24/7 to support a high-velocity global schedule.
• Tech Stack: Expert proficiency in G-Suite Slack Zoom Microsoft 365 (Teams) and various travel/expense management systems.
• Soft Skills: High discretion a no task too small attitude and the presence required to represent the head office to clients and executives.

Why Join Us

• Modern Environment: We value efficiency over busy work. If an AI can do it we want you to automate it.
• Miami Culture: A vibrant central office location with a team that values both hard work and the citys unique energy.
• Autonomy: You will have the keys to the kingdom regarding office operations.

We are looking for a partner not just a task-taker. Your ability to anticipate needs before they become problems is what will make you successful here.

Additional Information :

• Your health and well being are important to us at QAD. We provide programs that help you strike a healthy work-life balance.
• Opportunity to join a growing business launching into its next phase of expansion and transformation.
• Collaborative culture of smart and hard-working people who support one another to get the job done.
• An atmosphere of growth and opportunity where idea-sharing is always prioritized over level or hierarchy.
• Compensation packages based on experience and desired skill set

• COMPENSATION PACKAGE:

• Base pay range: $115000.00 - $130000.00 USD Annual (12 Months)
• Placement within our pay range will vary based on knowledge skills experience and market location variations as well as internal peer equity
• This position is also eligible for an annual company performance bonus
• U.S. benefits package includes medical dental and vision coverage a 401(k) plan with company match short-term and long-term disability coverage life insurance paid-time off parental leave and well-being programs

About QAD:

QAD  Redzone is redefining manufacturing and supply chains through its intelligent adaptive platform that connects people processes and data into a single System of Action. With three core pillars Redzone (frontline empowerment) Adaptive Applications (the intelligent backbone) and Champion AI (Agentic AI for manufacturing) QAD Redzone helps manufacturers operate with Champion Pace achieving measurable productivity resilience and growth in just 90 days.

QAD is committed to ensuring that every employee feels they work in an environment that values their contributions respects their unique perspectives and provides opportunities for growth regardless of background. QADs DEI program is driving higher levels of diversity equity and inclusion so that employees can bring their whole self to work.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race color sex age national origin religion sexual orientation gender identity status as a veteran and basis of disability or any other federal state or local protected class. 

#LI-Remote

Remote Work :

No

Employment Type :

Full-time