Student Life Specialist

The Student Life Program Specialist is a student-funded position contributing to the college mission of educating tomorrows workforce through various retention and completion initiatives by providing administrative support to the Department of Student Life. This position assists with the day-to-day operations of the two student-funded program centers located in the Student Center provides administrative support to the Director of Student Life reconciles and monitors department program budgets assists with student employee hiring processes coordinates department purchases and serves as a general student life advisor to CPTC students. This position works under the direct supervision of the Director of Student Life performs varied and complex tasks works with general supervision and performs other duties as assigned. This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties responsibilities and qualifications required of employees assigned to the job.

Clover Park Technical College celebrates the many individuals that make up our community and embraces the opportunity to learn from both our differences and similarities. CPTC values equity and respect. We seek to create an environment of innovation and excellence and focuses on student success lifelong learning and social responsibility.

This position is represented by the Clover Park Federation of Classified Employees Local 4789.

Duty:Program Support
Tasks include:

• Support the operations of the Department of Student Life; generate purchasing accounting human resources travel expenditure transfer and work order requests for student-funded programs and centers utilizing ctcLink SoftDocs Microsoft Office Suite and other necessary technologies.
• Maintain accurate inventory and organization system of department supplies program consumables and gear.
• Coordinate purchasing of supplies on an ongoing basis to include but not limited to department programs & initiatives student clubs and organizations and other student-funded programs outside of the department.
• Assist in the student hiring processes as needed coordinating interview times hiring paperwork and more.
• Provide assistance and orientation to student life services and processes in person over the phone online and in group settings.
• Assist with the implementation of major campus events and initiatives including but not limited to New Student Orientation Commencement and Week of Welcome.
• Assist with department sponsored events and activities on campus off campus and virtual including evenings and weekends as needed.
• Provide administrative support to student funded programs as it relates to Student Life processes and procedure.
• Provide staffing support to the Student Leadership & Service Center the Mobile Food Bank and any department event as needed.
• Coordinate all aspects of department class visits.
• Interpret and apply program college and State rules and regulations regarding the proper use of Services and Activities Fee funding.
• Support departmental communications through creation of weekly department memos meeting agendas & record meeting minutes.

• Receive visitors manage and take phone calls and messages.
• Prepare and process documents utilizing ctcLink SoftDocs and/or other technology softwares including but not limited to professional service contracts employment action forms (EAFs) purchase requisitions visa reconciliations budget spreadsheets and travel forms.
• Make travel arrangements for Student Life personnel as well as student organizations as directed.
• Support departmental communications through creation of weekly department memos meeting agendas & record meeting minutes.
• Arrange general maintenance and repairs and information technology help tickets.
• Prepare proof edit reports correspondence and other documents as requested.
• Perform word processing tasks such as merging and sorting spreadsheet and database software files uploading/downloading; uses spreadsheet and database software to develop and maintain records. Prepares spreadsheets involving the development of formulas; combine files to create reports.
• Maintain and process purchasing records and travel expense records; ensure compliance with department institution and state regulations and procedures; allocate purchase and travel expenses to appropriate budgets.
• Serve as the office records retention manager; Maintain a fiscal record keeping system for recording budget transactions; review budget reports verify accuracy and take corrective action if necessary; reconcile budget status reports and prepare expenditure projections.
• Process manage and track internal paperwork flow providing information on timelines budgets and fundraising. Maintains records of incoming and outgoing correspondence and documents and follows up on work in progress.
• Compile department data and create data reports on a quarterly and as needed basis.

• Reconcile and monitor department program budgets reports and purchasing requests
• Maintain department records and operational documentation.
• Prepare and process financial forms which may include visa reconciliations purchase requistions budget spreadsheets and budget transfer requests.

• Serve on designated department division and college committees as assigned attend meetings and/or conferences as program representative when necessary.

• Associates Degree.
• Minimum of one year of clerical/administrative support work experience in a professional office setting.
• Strong verbal and written communication skills.
• Possess excellent customer service and organizational skills.
• Outstanding cultural competency with proven ability to work effectively with diverse populations.
• Ability to work independently and as a team player
• Demonstrated experience with budget administrative support spreadsheets and hiring processes.
• Ability to multi-task in a fast paced high traffic environment.

• Bachelors Degree in social sciences education communications or related field.
• More than two years experience of clerical/administrative work experience
• Experience working with ctcLink
• Experience working with student programs/activities in a higher education setting.
• Experience working in a collaborative team environment with staff faculty and administration.
• Experience with Microsoft Office Suite specifically Excel Spreadsheets and utilizing formulas

Application Instructions

• Complete application
• Attach your CTC certifications and/or industry-recognized credentials
• Upload a resume and cover letter describing your skills and experience
• Complete Supplemental Questions

All offers of employment at Clover Park Technical College are contingent upon successful completion of background checks including criminal history. Information obtained from the background checks will not necessarily preclude employment but will be considered in determining the applicants suitability and competence to perform in the specific position.

Should you have any difficulties uploading your documents dont hesitate to contact NeoGov Technical Support at 1- Mon-Fri 6:00 AM to 6:00 PM Pacific Time

Supplemental Information

At this time Clover Park Technical College is not sponsoring H1-B Visas.

Land Acknowledgement Statement

We acknowledge that we are on the traditional land of the Puget Sound Salish peoples belonging to the Puyallup Steilacoom Nisqually and Squaxin Island tribes and bands and we honor and thank the traditional caretakers of this land. We value the tribes in our community and the impact that they continue to make on our college to this day. For more information about CPTCs commitment to indigenous tribes please visit Work at Clover Park Technical College

At Clover Park Technical College we are proud to be part of Washington States Community and Technical College system supported by the State Board for Community and Technical Colleges (SBCTC). Our institution is dedicated to building strong individuals families and communities by providing accessible high-quality education and training.

Working here means being part of a team that empowers students to develop their skills and talents preparing them to become engaged global citizens. Our faculty and staff create a dynamic learning environment where students feel supported and motivated to succeed. As an employee youll have opportunities to participate in college events clubs and committees that foster engagement and connection. Guest speakers and professional development opportunities further enrich the experience ensuring that both students and staff continue to grow and thrive.

Our History

Clover Park Technical College is located in Lakewood Washington. Our college has a rich history of professional and technical education dating back to the 1940s when Clover Park School District established aWar Production program training civilians as auto mechanics aircraft-service mechanics ship-fitters welders and blueprint readers. Now CPTC offers more than forty programs in Aerospace Advanced Manufacturing Health Sciences Human Services Business Hospitality Science Technology Engineering Transportation and Trades.

CPTC has two campuses: Our main campus is located in Lakewood WA and our South Hill Campus is located in Puyallup WA.

Learn more about Clover Park Technical College by visitingAboutCPTC.

Jeanne Clery Statement

Notice of Availability of Annual Security Report: Clover Park Technical Colleges Annual Security Report is available online at Opportunity Employer

Clover Park Technical College is an equal opportunity employer and committed to principles of diversity. We consider applicants for all positions without regard to race color creed religion age marital status national origin sex sexual orientation disability genetic information or status as a disabled veteran or Vietnam-era veteran.

Non-Discrimination Statement

Clover Park Technical College does not discriminateon the basis ofrace color national origin age perceived or actual physical or mental disability pregnancy genetic information sex sexual orientation gender identity marital status creed religion honorably discharged veteran or military status or use of a trained guide dog or service animal.

For inquiries please contact:

• Title IX Coordinator: James Neblett Associate Vice President for Human Resources & Culture
  
• Section 504/Disability Coordinator: Sarah Addington Manager of Student Disability Services