School Nutrition Operations Coordinator

Prospect Hill Academy Charter School

Job Location:

Somerville, NJ - USA

Monthly Salary: Not Disclosed

Posted on: 2 days ago

Vacancies: 1 Vacancy

Department:

Administration

Job Summary

School Nutrition Operations Coordinator is a detail-oriented and highly organized professional to support school nutrition operations in a part time temporary maternity leave coverage role April 1 2026 - August 28 2026. This role ensures continuity of food service ordering vendor coordination compliance documentation and financial approvals.Essential Functions

Meeting Requirements (2.5 hrs /wk)
Attend Mandatory Metro North bid meetings in person. Dates: April 8 May 6 June 10
Conduct weekly in-person check-ins with kitchen leads

Vendor Ordering & Invoice Management (8 hrs /wk)

Manage and oversee food and supply ordering across multiple vendors
Submit weekly orders to vendor on scheduled days
Adjust orders based on volume and kitchen needs
Review invoices for pricing accuracy and approve invoices in
Approve invoices for SFSPac (sanitation) and SchoolCafe (POS system)
Support business office with onboarding new vendors (if changes occur through Metro North bid process)
Communicate with new vendors as needed

Documentation & Compliance (1 hr/week)

Run monthly meal count reports in SchoolCafe
Verify SchoolCafe entries submitted by lead kitchen staff
Submit monthly State Reporting with DESE on meal counts for Breakfast Lunch Afterschool Snack and Fresh Fruits & Vegetables Program
Complete Severe Need calculation

CEP & Program Compliance Support (1 hr/wk)

Assist Director with CEP documentation submission through DESE portal
Maintain compliance documentation and reporting accuracy

Wellness Policy Support (1 hr/wk)

Assist Director in updating and maintaining the School Wellness Policy document

NOTE: This list of essential and additional functions is not intended to be all-inclusive and may be supplemented at the request of ones supervisor and/or senior management.Additional Functions

Additional responsibilities and tasks requested or assigned by manager

Knowledge Skills and Experience Required

Experience in food service operations school nutrition programs required
Familiarity with DESE reporting requirements (preferred)
Experience with invoice management systems ( preferred)
Strong organizational skills and attention to detail
Ability to manage recurring deadlines and vendor communications
Comfort working independently in a part-time capacity
Commitment to Prospect Hill Academys educational mission vision and values
Commitment to working with students and families from diverse backgrounds with diverse profiles

Physical Requirements

Frequent sitting standing walking reaching with hands and arms to stoop kneel or crouch
Regularly required to operate a computer and other office equipment with hands and arms and must occasionally lift and/or move up to 10 pounds.
Frequent lifting and/or moving up to 30 pounds and occasionally lifting and/or moving up to 40 pounds.

Other Requirements

Must have reliable transportation/access to travel for the metro north meetings (held at schools on the north shore)

The above information outlines the general nature and level of work performed by employees within this position. It is not designed as a comprehensive inventory of all duties responsibilities and qualifications required of employees assigned to this job; nor is it a contract for employment. The school will make reasonable accommodations as they relate to the Americans with Disabilities Act (ADA).Employment at the School is on an Employment-At-Will other words you or the School may terminate employment for any reason and at any time with or without notice. Similarly the terms of employment outlined in this description are subject to change at any time.

Required Experience:

School Nutrition Operations Coordinator is a detail-oriented and highly organized professional to support school nutrition operations in a part time temporary maternity leave coverage role April 1 2026 - August 28 2026. This role ensures continuity of food service ordering vendor coordination compl...

Meeting Requirements (2.5 hrs /wk)
Attend Mandatory Metro North bid meetings in person. Dates: April 8 May 6 June 10
Conduct weekly in-person check-ins with kitchen leads

Vendor Ordering & Invoice Management (8 hrs /wk)

Manage and oversee food and supply ordering across multiple vendors
Submit weekly orders to vendor on scheduled days
Adjust orders based on volume and kitchen needs
Review invoices for pricing accuracy and approve invoices in
Approve invoices for SFSPac (sanitation) and SchoolCafe (POS system)
Support business office with onboarding new vendors (if changes occur through Metro North bid process)
Communicate with new vendors as needed

Documentation & Compliance (1 hr/week)

Run monthly meal count reports in SchoolCafe
Verify SchoolCafe entries submitted by lead kitchen staff
Submit monthly State Reporting with DESE on meal counts for Breakfast Lunch Afterschool Snack and Fresh Fruits & Vegetables Program
Complete Severe Need calculation

CEP & Program Compliance Support (1 hr/wk)

Assist Director with CEP documentation submission through DESE portal
Maintain compliance documentation and reporting accuracy

Wellness Policy Support (1 hr/wk)

Assist Director in updating and maintaining the School Wellness Policy document

NOTE: This list of essential and additional functions is not intended to be all-inclusive and may be supplemented at the request of ones supervisor and/or senior management.Additional Functions

Additional responsibilities and tasks requested or assigned by manager

Knowledge Skills and Experience Required

Experience in food service operations school nutrition programs required
Familiarity with DESE reporting requirements (preferred)
Experience with invoice management systems ( preferred)
Strong organizational skills and attention to detail
Ability to manage recurring deadlines and vendor communications
Comfort working independently in a part-time capacity
Commitment to Prospect Hill Academys educational mission vision and values
Commitment to working with students and families from diverse backgrounds with diverse profiles

Physical Requirements

Frequent sitting standing walking reaching with hands and arms to stoop kneel or crouch
Regularly required to operate a computer and other office equipment with hands and arms and must occasionally lift and/or move up to 10 pounds.
Frequent lifting and/or moving up to 30 pounds and occasionally lifting and/or moving up to 40 pounds.

Other Requirements

Must have reliable transportation/access to travel for the metro north meetings (held at schools on the north shore)

Required Experience:

Key Skills

Experience Working With Students
Organizational skills
Classroom Management
Behavioral Health
Classroom Experience
Mediation Experience
Special Education
Conflict Management
Teaching
Experience with Children
Public Speaking
Word Processing

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About Company

Prospect Hill Academy Charter School

Prospect Hill Academy Charter School is a highly successful, urban K-12 public school with the mission of preparing each student for success in college, fostering responsible citizenship, and inspiring a lifelong love of learning.

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