Bookkeeper
Employment Type:Full time independent contractor
Work Model:Remote
Work Hours:US work hours

Role Overview

This role owns all financial administration for the portfolio. The ideal candidate understands commercial real estate bookkeeping specifically NNN/CAM billing structures and can operate and QuickBooks with minimal supervision.

You will work directly with ownership and the operations coordinator to keep tenant ledgers clean get CAM reconciliations out on time and ensure AP/AR is processed accurately and without issues.

Accounts Receivable & Tenant Billing

• Generate and send monthly rent invoices for all portfolio tenants across all properties and entities

• Manage auto-charge settings and ACH pull schedules understand the exact timing of when funds are pulled from tenants vs. when they land in company accounts and configure accordingly

• Reconcile and post incoming payments; properly apply credits (CAM credits security deposit offsets overpayments) before marking invoices as paid

• Track and follow up on outstanding balances with tenants; issue formal demand notices when directed

• Handle tenant billing inquiries from national tenants (Firestone Dollar Tree Cato Starbucks Walgreens EyeCare Partners) and local tenants (Beer Outside SSPDTC Urbans Chicken Body Works etc.)

• Reconcile tenant ledgers monthly; flag any tenant where amounts collected billed and expected do not match

Accounts Payable

• Review code and process vendor invoices for payment via (KD Electric pest control landscaping HVAC insurance etc.)

• Manage Melio payments where applicable and reconcile timing and fees between platforms

• Flag any invoice over $1000 for owner approval before processing

• Maintain vendor files W-9 records and confirm insurance certificates are current (via ePayPolicy)

• Resolve sync conflicts proactively investigate and resolve within 24 hours of notification

• Ensure the account always has an active payment method on file

CAM Reconciliations & NNN Billing

• Prepare annual CAM reconciliation statements for all NNN tenants at each property

• Calculate pro-rata share for taxes insurance and CAM based on lease GLA and tenant SF

• Update mid-year CAM estimates when actual expenses diverge materially from estimates

• Respond to national tenant CAM audit requests with supporting documentation (tax bills cancelled checks expense ledgers)

• Track CAM caps under leases and apply correctly; flag any lease with a CAM cap before sending reconciliations

• Maintain year-by-year CAM expense ledgers per property (as a named tab in Excel or in PigJet)

• Ensure CAM reconciliations are sent to all tenants annually if a property has never had reconciliations sent (e.g. Pointe 44) proactively flag and initiate

Financial Reporting & Compliance

• Prepare monthly financial summaries per property/entity for ownership review

• Support annual lender reporting requirements (Bellwether Enterprise Gantry others) with financial data

• Coordinate with TrustNimbl / tax preparer on annual financials categorized expenses and documentation

• Maintain complete and organized records of all invoices remittances reconciliations and payment histories in Google Drive

PigJet Data Entry

• Set up new tenant accounts in PigJet with correct rent schedule escalations CAM estimates and security deposit

• Update PigJet ledgers when lease terms change payments are adjusted or credits are applied

• Cross-reference PigJet data against invoice schedules monthly to ensure they stay in sync

Required Qualifications

• 2 years bookkeeping experience in commercial real estate (NNN/retail/office strongly preferred)

• Proficient with must understand auto-charge ACH timing sync conflicts and payment reconciliation

• Proficient with QuickBooks Online or Desktop

• Ability to read a commercial lease and extract CAM/tax/insurance billing obligations independently

• Strong attention to detail; will not issue refunds or delete charges without understanding the full ledger context

• Responsive and organized owns open items until they are closed