Real Estate Operations Specialist

Irvine, CA - USA

Monthly Salary: Not Disclosed

Posted on: Yesterday

Vacancies: 1 Vacancy

Job Summary

POSITION RESPONSIBILITIES

Responsibilities include but are not limited to:

Portfolio & Operational Support

Partner closely with the Senior Vice President of Portfolio Management & Operations as a member of the Real Estate Operations team
Coordinate and implement portfolio-wide operational standards best practices and procedures
Develop and maintain standardized operating procedures emergency response protocols and operational playbooks
Track initiatives focused on improving operational efficiency
Oversee maintain and manage Contact Manager as the system of truth for personnel assignments to buildings throughout the portfolio
Oversee and maintain Property Management intranet document repository
Provide operational support to the Property Management team throughout the portfolio
Create and maintain strong relationships throughout the organization
Partner with team in creating training content and materials
Lead and facilitate improvement and adoption across the organization

Cross-Functional Coordination

Collaborate with stakeholders across Finance IT Procurement Marketing and Property Management to execute operational initiatives
Champion technology platforms workflows and training initiatives to drive consistency and adoption

Programs Events & Portfolio Initiatives

Participate in planning and execution of the Healthpeaks Annual Conference
Coordinate Kingsley tenant survey process including data coordination and annual action plan tracking
Schedule and coordinate trainings meetings and portfolio-wide events

Administrative Analytical & Presentation Support

Provide high-quality support to drive key decision making across the national portfolio
Prepare PowerPoint presentations and perform Excel analysis to support leadership and team initiatives
Track action items timelines and deliverables across multiple workstreams
Design internal surveys and partner with HR and other groups for creation of company-wide communication

POSITION REQUIREMENTS

5 years of experience in property management real estate operations healthcare or operations leadership
Bachelors degree in Marketing Business Real Estate Finance and/or Accounting preferred
Strong computer skills and proficiency in Microsoft Office Suite (Outlook PowerPoint Excel Word etc.)
Experience with Yardi beneficial
Comfortable learning new systems and processes
Occasional travel (15%) for portfolio initiatives meetings or company events
Ability to prioritize tasks and handle multiple projects at a time
Experience supporting multi-site or portfolio operations
Strong collaboration process improvement and communication skills
Excellent organizational written and verbal communication skills
Willingness to proactively seek out tasks that support the team

Base Salary (based upon and subject to candidate experience): $135000 - $155000 (plus generous cash incentives)

Required Experience:

Manager

POSITION RESPONSIBILITIESResponsibilities include but are not limited to:Portfolio & Operational SupportPartner closely with the Senior Vice President of Portfolio Management & Operations as a member of the Real Estate Operations teamCoordinate and implement portfolio-wide operational standards best...

POSITION RESPONSIBILITIES

Responsibilities include but are not limited to:

Portfolio & Operational Support

Partner closely with the Senior Vice President of Portfolio Management & Operations as a member of the Real Estate Operations team
Coordinate and implement portfolio-wide operational standards best practices and procedures
Develop and maintain standardized operating procedures emergency response protocols and operational playbooks
Track initiatives focused on improving operational efficiency
Oversee maintain and manage Contact Manager as the system of truth for personnel assignments to buildings throughout the portfolio
Oversee and maintain Property Management intranet document repository
Provide operational support to the Property Management team throughout the portfolio
Create and maintain strong relationships throughout the organization
Partner with team in creating training content and materials
Lead and facilitate improvement and adoption across the organization

Cross-Functional Coordination

Collaborate with stakeholders across Finance IT Procurement Marketing and Property Management to execute operational initiatives
Champion technology platforms workflows and training initiatives to drive consistency and adoption

Programs Events & Portfolio Initiatives

Participate in planning and execution of the Healthpeaks Annual Conference
Coordinate Kingsley tenant survey process including data coordination and annual action plan tracking
Schedule and coordinate trainings meetings and portfolio-wide events

Administrative Analytical & Presentation Support

Provide high-quality support to drive key decision making across the national portfolio
Prepare PowerPoint presentations and perform Excel analysis to support leadership and team initiatives
Track action items timelines and deliverables across multiple workstreams
Design internal surveys and partner with HR and other groups for creation of company-wide communication

POSITION REQUIREMENTS

5 years of experience in property management real estate operations healthcare or operations leadership
Bachelors degree in Marketing Business Real Estate Finance and/or Accounting preferred
Strong computer skills and proficiency in Microsoft Office Suite (Outlook PowerPoint Excel Word etc.)
Experience with Yardi beneficial
Comfortable learning new systems and processes
Occasional travel (15%) for portfolio initiatives meetings or company events
Ability to prioritize tasks and handle multiple projects at a time
Experience supporting multi-site or portfolio operations
Strong collaboration process improvement and communication skills
Excellent organizational written and verbal communication skills
Willingness to proactively seek out tasks that support the team