Office Manager
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Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
Are you passionate about helping others cross-functional work and administrative tasks Do you have experience within office management If so now is your chance to join Ascendis Pharma Iberia as our new Office Manager in Madrid.
Ascendis Pharma is a global biopharmaceutical company committed to making a meaningful difference in patients lives. Guided by our core values of Patients Science and Passion we are applying our innovative TransCon technology platform to fulfill our mission of developing new therapies that demonstrate best-in-class potential to address unmet medical needs.
At our headquarters in Hellerup Denmark research facilities in Heidelberg Germany and additional offices across Europe and the United States we are advancing programs in our Endocrinology Rare Disease and Oncology portfolios. We also collaborate with partners on the development of TransCon-based products in other therapeutic areas and markets.
We are seeking a passionate Office Manager to join our rapidly expanding global commercial organization. As a key member of the Spanish team you will play a crucial role in supporting the Iberian Leadership Team and lead the office management of our affiliate in Madrid. This is an exciting opportunity to join a fast-paced environment collaborate with cross-functional global teams working together to achieve extraordinary results.
You will report directly to General Manager Iberia who is based in Madrid Spain. You will be based in the Madrid office.
Your key responsibilities will be
- Proactively support our rapidly growing and active leadership team concerning all organizational and administrative tasks
- Collaborate on multiple projects and demonstrate energy for juggling multiple activities at once
- Establish yourself as primary contact person for employees of the Madrid office and field teams
- Plan and organize appointments meetings conferences travel events the office and externally
- Organize external events with costumers (e.g. expert meetings educational encounters sponsorships) as well as internal events (e.g. sales meetings) collaborating with Medical Affairs Market Access Commercial Marketing etc. Establish maintain and optimize office workflows and processes
- Support on Day-2-Day of Leadership Teams expenses submitting/tracking POs Invoices travel logistics etc.
- Interface with HR Finance IT and compliance departments
- Help make the office a welcoming atmosphere: employees on-boarding internal communication maintaining office supplies and organizing team meals all to create a vibrant working atmosphere
Qualifications and Skills
You hold a relevant academic degree and 3 years of experience within office management
Furthermore you have:
- Strong communication and organizational skills
- High level of Spanish and English language skills in speaking and writing
- Excellent user knowledge of common Windows Office applications especially Outlook and PowerPoint
- High level of curiosity and a passion for learning new skills and areas
Key competencies
You are a strong team player service-minded and have a can-do attitude.
You love to help and support others and knows how to make things happen in an entrepreneurial open environment where innovation and change happens rapidly.
The right candidate is forward-thinking problem-solving and someone who is able to keep several balls in the air with ease (even in stressful situations).
We also expect you to possess great self-management skills to be structured and to pay strong attention to detail.
Travel: Estimated 5-10 days per year
Office: Las Tablas Madrid
Apply now
Applications will be evaluated when received so please apply as soon as possible.
All applications must be submitted in English and are treated confidentially.
If you are passionate about contributing to the field of rare diseases and eager to make a difference at Ascendis Pharma we encourage you to apply for this exciting opportunity. Join us in our mission to advance therapeutic innovations and improve patient lives worldwide.
Required Experience:
IC
Key Skills
- Office Manager Experience
- Microsoft Office
- Management Experience
- QuickBooks
- Accounting
- Office Experience
- Dental Office Experience
- Payroll
- Administrative Experience
- Eaglesoft
- Human Resources
- Bookkeeping
About Company
Founded in Copenhagen, Denmark in 2007, Ascendis Pharma is a publicly held, biopharmaceutical company committed to addressing unmet medical needs. Ascendis Pharma is applying its innovative platform technology to build a leading, fully integrated biopharma company focused on making a ... View more
