Project Coordinator, ICV US FM

Working with Us
Challenging. Meaningful. Life-changing. Those arent words that are usually associated with a job. But working at Bristol Myers Squibb is anything but usual. Here uniquely interesting work happens every day in every department. From optimizing a production line to the latest breakthroughs in cell therapy this is work that transforms the lives of patients and the careers of those who do it. Youll get the chance to grow and thrive through opportunities uncommon in scale and scope alongside high-achieving teams. Take your career farther than you thought possible.

Bristol Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits services and programs that provide our employees with the resources to pursue their goals both at work and in their personal lives. Read more: Coordinator ICV US FM

This position will report to the National Director Rheumatology. The primary role of the Project Coordinator is to support the function of Field Medical working within the ICV therapeutic area and across the multiple field teams. Individual will be responsible for performing a diverse set of administrative duties. Must be able to work independently and have successfully demonstrated an ability to work collaboratively within a large team environment. Responsibilities include but are not limited to ensuring that Field Medical Leads/Region Directors respond in a timely fashion to senior leadership requests organizing team responses for leadership requests organizing and scheduling meetings managing calendars arranging travel and any ad hoc projects. Composing and editing correspondence and assisting with development of PowerPoint presentations. The ideal candidate must be proficient with BMS systems and processes including Outlook Concur ONYX SAP and Ariba. Must be proficient with MS Office software specifically having strong skills in Word MS PowerPoint and ability to create and manipulate spreadsheets in Excel. This position will require frequent communication and coordination with external and internal customers including vendors and agencies consultants and members of various cross-functional internal teams.

We are looking for a dynamic performance driven proactive and flexible individual who thrives in a fast-paced successful candidate should be a self-motivated efficient team player with strong organizational oral and written communication skills.

Responsibilities

• Performs highly diverse and complex administrative functions
• Anticipates deadlinesconflictsand issues and takesappropriate actionswith minimumassistancefrom supervisor
• Works independently and make good decisions on behalf of the Team Leads/Region Directorsin regard tocalendar and travel events
• Supports leaderspreparedness for meetings (e.g. assemble meeting materialsassistingwith PowerPoint presentations preparatory meetings with key stakeholders & pre-read)
• Exhibits excellent judgment in handling confidential informationdemonstratesdiplomacyprofessionalismand tact in dealing with sensitive situations
• Anticipates needs of the teamleaders and takesappropriate stepsto produce desired outcome with minimalassistancefrom supervisor with accuracy and efficiency to meet all deadlines
• Maintains and organizes team operations and procedures such asutilizingone-driveSharepoint electronic filing systems and other technologic solutions and other administration services
• Creates edits and tracks job requisitions as well asassistingwith other delegated tasksutilizingWorkday
• Demonstrates strong organizational skills paying close attention to detail withtimelyfollow upproperly balancespriorities and resources
• Prioritizes activities andtakes actionbased on an understanding of departmentobjectives customerneedsand BMS business strategies
• Adapts to and manages multiple shifting priorities quickly course correcting when necessary
• Displays a positive work attitude high productivity and a collaborative approach effectively building relationships with team and other departments
• Exhibits a willingness toassistand support others while balancing work demands and involves others in decision-making whenappropriate.

Qualifications

• Associates Degree with collegepreferred; Advancedtechnical training a plus
• Seasoned professional with at least 10 years of administrative experience withsignificant experienceworking with senior-level executives and external stakeholders
• Established record of effectively working and communicating with all levels in the organization and have good working knowledge of companys corporate policies or if an external candidatedemonstratean ability to quickly learn
• Highly proficient in Microsoft Office Suite including but not limited to Outlook Calendar and Email Skype for BusinessExcel Word and PowerPointSharepoint& Share drive
• Proficient with BMS applications Concur Workday Ariba SAPpurchasingsystemseSetup Audio Video and Conference Room Scheduling
• Ability todemonstratea capacity to quickly develop new skills and learn new softwareapplications
• Possess strong interpersonal and excellent communication (verbal and written) skills for effective cross-functional engagement and interactions with all levels of Senior management
• Proven ability to handle sensitive information with confidentialitydiscretionand good judgment

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