Fleet Administrator

Durban - South Africa

Monthly Salary: Not Disclosed

Posted on: 18 hours ago

Vacancies: 1 Vacancy

Job Summary

FLEET ADMININSTRATION

Receiving of repairs maintenance and tyre quotes from all suppliers via email and loading quotes on GreenFleet Issue pre reference number to dealers for vehicles under maintenance plan Check history of each vehicle Flag any discrepancies e.g.: duplicate repairs incorrect labour rates incorrect odometer readings etc. Ensure vehicle history report and all relevant documentation is attached prior to sending quotes for approval to Fleet Manager Create and send purchase orders to relevant parties Repair cost verification Follow up with suppliers on invoices and open purchase orders Receive & receipt invoices Attend to and resolve queries Load daily quotes received from all suppliers on tracking report Liaise with suppliers fleet controllers fleet managers and internal customers Order company fuel cards Consolidate Open PO report and Engen report Issue licence discs to fleet controllers Load asset verification photos for private staff on the system Traffic fines management
ACCIDENT ADMINISTRATION
Captures accidents on Master report Register claim on GreenFleet Appoint assessor Follow up on outstanding documents (Quotes presentation MVA pack etc.) Prepares quotes for sign off Generate purchase order Request invoices and receipts Consult with supplier and internal customers Consolidate weekly accidents reports open order report Complete Capex 2 disposal

GENERAL

Maintain accurate filing records for vehicle fleet

Ad hoc administrative tasks as delegated by Admin Manager and Fleet Manager

General administrative duties (printing scanning etc)

COMPETENCIES

Planning & organizing

Action oriented

Process management

Customer focus

Drive for results

Time management

Problem solving

Peer Relationships

Organisational agility

Integrity and Trust

Written Communications

skills

Office Administration

Interpersonal communication

Report writing

Required Experience:

FLEET ADMININSTRATION Receiving of repairs maintenance and tyre quotes from all suppliers via email and loading quotes on GreenFleet Issue pre reference number to dealers for vehicles under maintenance plan Check history of each vehicle Flag any discrepancies e.g.: duplicate repairs incorrect labour...