Legal Assistant Omaha

Omaha, NE - USA

Monthly Salary: Not Disclosed

Posted on: 4 days ago

Vacancies: 1 Vacancy

Job Summary

LEGAL ASSISTANT

Omaha Office (Regency) Full-Time
Schedule: Monday - Friday 8:30 AM - 5:00 PM

Woods Aitken LLP is seeking a collaborative enthusiastic and detail-oriented Legal Assistant to join our Labor and Employment Law team in our Omaha office.

The ideal candidate will be highly organized proactive and comfortable managing multiple priorities while supporting both case management and administrative aspects of a busy practice. Candidates with prior legal experience and/or certification are encouraged to apply.

Responsibilities

Drafting proofreading and formatting correspondence pleadings discovery and other legal documents
Managing case files and document organization including electronic filing in state and federal courts
Maintaining attorney calendars including court deadlines and meetings
Ensuring docket entries in the firms practice management system (LMS) are accurately reflected on the attorneys calendar
Conducting conflict checks and preparing engagement letters for new matters
Scheduling meetings and sending invitations internally and externally via Outlook Teams and Zoom
Printing and organizing documents for attorney review as requested
Communicating professionally with clients courts opposing counsel and outside organizations
Assisting with administrative support tasks including time entry billing coordination and expense reporting
Collaborating with other assistants paralegals and attorneys to ensure seamless case management

What Were Looking For
The ideal candidate is:

Professional demeanor discretion and strong commitment to client service
Organized and detail-oriented with the ability to juggle multiple priorities
Proactive and takes initiative to anticipate needs of attorneys
A strong communicator with excellent verbal and written skills
Tech-comfortable and willing to learn new systems and processes
Reliable highly responsive resourceful and team-oriented
Ability to work independently as well as part of a collaborative team
Flexible and adaptable; enjoys fast paced work

Qualifications

2 years of legal support experience preferred (law firm or corporate legal setting)
Knowledge of legal terminology court procedures and e-filing systems
Strong proficiency in Microsoft Office Suite (Word Outlook Excel PowerPoint) and document management systems
Familiarity with Copilot or other AI tools
Experience with legal practice management/time & billing systems preferred

Job Requirements

High school diploma or equivalent required
Ability to work full-time in-office Monday through Friday from 8:30 AM to 5:00 PM unless otherwise arranged
Ability to lift and carry up to 20 pounds as needed for moving file boxes as needed
Ability to perform tasks that may require frequent movement between workstations conference rooms and common areas
Ability to effectively carryout seated computer-based responsibilities for extended periods and work at a computer
Ability to communicate clearly in person by phone and in writing

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this role.

Why This Role Matters
Our legal assistants play a critical role in the success of our attorneys and the service we provide to clients. Your attention to detail organization and professionalism help ensure matters move forward efficiently and our clients feel supported every step of the way.

Why Woods Aitken

At Woods Aitken youll find more than a jobyoull find a culture built on:

Positive and transparent management
Strong support staff and open communication
Respect for every team members input
Community involvement and pro bono work
Long-term retention of attorneys and staff

In a recent Employee Engagement Survey our team most often described our environment as:
Collegial Supportive Challenging Integrity Professional Engaging Flexible

And 100% of our attorneys and staff agreed:

I trust our senior leaders to lead the organization to future success.
I am proud to work here.
The senior leaders of this organization demonstrate integrity.

Benefits & Perks

We are committed to supporting the well-being and success of our employees. Highlights include:

Health Coverage: PPO or HSA plans through Blue Cross Blue Shield plus Dental Vision Critical Illness Accident and Hospital Indemnity options
Life & Disability: $80000 life insurance coverage (firm-paid) and long-term disability insurance
401(k): Eligible upon hire with immediate 100% vesting; firm contributes 4% of salary
Leave: Medical Leave of Absence eligibility after one year
Flexibility: Flex Time policy (up to 4 hours per week) to support work/life balance
Community: Paid Volunteer Time policy to encourage service and outreach

How to Apply

Interested candidates should apply online with their resume or share their LinkedIn profile with Jennifer Lea Executive Director at . Questions may be directed to 402.475.7085.

Required Experience:

Junior IC

LEGAL ASSISTANTOmaha Office (Regency) Full-TimeSchedule: Monday - Friday 8:30 AM - 5:00 PMWoods Aitken LLP is seeking a collaborative enthusiastic and detail-oriented Legal Assistant to join our Labor and Employment Law team in our Omaha office. The ideal candidate will be highly organized proactiv...