Senior Assistant Officer (post level 12) (Job ID 6390)

KINDLY TAKE NOTE: Applications may only be submitted online through the official UFS vacancy website: - Applications submitted through any other platform will not be considered. The system allows a maximum of eight attachments. To avoid upload issues we recommend merging some or all documents into fewer files before submitting.

INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED!
To ensure your application is complete you must submit ALL documents listed under the inherent requirements as well as the following standard documentation:
A detailed Curriculum Vitae.
Copies of your qualifications or official proof of qualifications obtained (If you hold foreign qualifications please include SAQA accreditation).
A copy of your identity document (South African ID or passport for foreign nationals).
Confirmation of employment in the form of a letter appointment contract service certificate or recent payslip from your current or most recent employer (applicable to external applicants only).

Duties and responsibilities:
Academic Administration (60%)
Perform registration activities (pre- and onsite) for new and returning students and resolve queries.
Provide curriculum advice under the guidance of programme directors in accordance with faculty rules and regulations.
Process assessment results including import/capture marks sort scripts verify statistics set up Gradebook and upload marks quality assure mark processes and resolve queries.
Track student graduation eligibility identify and refer anomalies in academic records and prepare and submit qualifying student lists for approval.
Provide support during graduation ceremonies.
Prepare/draft official correspondence (e.g. NSFAS propensity letters student progress reports confirmations of registration medical aid letters) for review and sign-off by the responsible official. Issue routine correspondence within delegated authority and respond to student or stakeholder inquiries.
Assist with departmental timetabling e.g. ad-hoc venue bookings.
Provide administrative support to the Programme Directors in the processing of postgraduate applications.

Research Committee Administration (10%)
Provide admin support to advance the research endeavours of the school including:
- Secretarial support to the School Research Committee (drafting agendas taking minutes and following up on action items).
- Capture research-related data on RIMS and generate related reports.

Marketing and Events (20%)
Organise School marketing staff and student events.
Ensure the School webpage is accurate and up to date and initiate requests for updates with the Faculty Marketer.
Maintain the Schools Facebook page and source relevant content.
Represent the School at open days and other marketing events.

General Administration (10%)
Support the smooth functioning of departmental operations through ad hoc administrative duties.
Assist with procurement and payment processes (e.g. requisitions purchase orders claims) in accordance with UFS financial procedures.
Manage the Schools prescribed textbook process: order staff desk copies compile and distribute the Schools booklist to all relevant stakeholders.

Inherent requirements:
A relevant bachelors degree or an Advanced Diploma/ degree/Postgraduate Certificate on NQF Level 7 or a relevant National Diploma on NQF Level 6.
Minimum of one (1) year of relevant working experience related to the duties and responsibilities.

Recommendations:
Experience within the higher education environment.
Knowledge of university systems policies and procedures.

Required competencies:
Results Orientated:
- The ability to cope with a frequently changing environment and to adapt to evolving situations.
- The ability to be reliable responsible dependable and to fulfil obligations.
Strategic Thinking:
- The ability to deal with several activities at a time.
- The ability to focus on details work towards perfection and approach work in a neat and organised manner.
Business Acumen:
- The ability to adhere to rules and strictly follow work regulations.
- Proficient in using MS Office.
- Advanced MS Excel skills.
Leading:
- The ability to maintain high levels of personal motivation energy and enthusiasm.
- The ability to be cooperative with others display a good-natured attitude and encourage people to work together.
Building Coalitions:
- The ability to be sensitive and understanding to the needs and feelings of others.
- The ability to interact with others and establish personal connections with people.

Assumption of duties:
As soon as possible

Closing date:
18 March 2026

Salary:
The annual remuneration package including benefits is R 388426.59 R 487479.38 per annum depending on the budget available for the position relevant work experience and qualifications.

Fringe benefits:
(Subject to specific conditions): pension scheme medical aid scheme group life insurance housing allowance leave and sick leave service bonus and study benefits.

Enquiries:
For enquiries please feel free to contact or email or . Additionally kindly contact /2979 for assistance.

General:
The UFS is a designated employer and is committed to the pursuit of excellence diversity and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will be given to candidates from the under-represented designated groups including candidates with disabilities. Our Employment Equity Plan is available at:

The University processes personal information in line with its obligations under the Protection of Personal Information Act (POPIA) and any personal information provided to the University will be treated as confidential and processed in accordance with the rights provided to data subjects under POPIA.

The University reserves the right not to fill the post. The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications you may assume that your application was unsuccessful.