Office Assistant

Columbus, NE - USA

Monthly Salary: Not Disclosed

Posted on: 12 hours ago

Vacancies: 1 Vacancy

Job Summary

Office Assistant

Summary

The Office Assistant oversees the general administrative function of the corporate office. This position has both routine and non-routine duties including greeting visitors answering phones and serving as a point of contact for day-to-day issues affecting the office. A highly professional tone appearance and manner is both expected and required including appropriate communication in person and while on the phone. Duties vary in scope requiring significant judgment and experience to successfully accomplish tasks with limited direct supervision.

Job Responsibilities (responsibilities may include but are not limited to the following)

Conduct all front desk duties including answering the phone and assisting visitors

Facilitate the upkeep of office equipment including cleaning maintenance and repairs

Maintain office supplies and food and beverage to predetermined inventory levels

Manage all incoming and outgoing U.S. mail and express package services

Scan documents and distribute them appropriately

Oversee the scheduling of the conference rooms; order food and refreshments as needed

Maintain conference room schedules and administer policies related to scheduling meetings including inviting sharing rescheduling and canceling

Physically inspect the office daily and communicate material issues to property management personnel

Track the status of work orders and approve vendor invoices

Maintain files and records

Provide clerical support as needed

Perform other duties as assigned

Performance Objectives (objectives include but are not limited to the following)

The 7 Core Values established by Crawford Hoying to maintain its desired culture

Customer service and personal interactions

Punctuality and reliability

Communication response time and professionalism

Willingness to take on projects and learn a variety of concepts practices and procedures

Preferred Knowledge Skills Education and Experience

Exceptional customer service skills and an ability to develop a rapport with people

Project management skills including planning organizing and coordinating tasks

Ability to respond to inquiries quickly and professionally

Excellent written and verbal communication skills

Strong analytical organizational problem-solving and multitasking skills

Proficiency with Microsoft Office products

Associates or bachelors degree

Valid drivers license

Work Environment

The Office Assistant works at the corporate office and interfaces with external and internal customers tenants and vendors throughout the day. The hours for this position are 8:00 am to 5:00 pm Monday through Friday. As this individual is the first point of contact for visitors punctuality is essential. This position is fully onsite with no opportunity for remote work. The Office Assistant should be flexible and readily available depending on the needs of the company.

Reporting Structure

The Office Assistant reports to the Vice President of Property Management.

Physical Requirements

The Office Assistants physical condition must be sufficient for the consistent and successful completion of the responsibilities defined for this position. This position frequently requires standing walking sitting reaching with hands and arms and lifting up to twenty-five pounds. The Office Assistant must be able to drive occasionally during the course of work.

Required Experience:

Junior IC

Office Assistant SummaryThe Office Assistant oversees the general administrative function of the corporate office. This position has both routine and non-routine duties including greeting visitors answering phones and serving as a point of contact for day-to-day issues affecting the office. A highly...