Conference Coordinator- TE

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Job Category:

Employment Type:

Job Profile:

Job Summary:

Conference Coordinators plan and manage multiple academic and professional conferences throughout the year both on and off campus. They collaborate with campus departments and organizers to oversee all aspects of event planningincluding registration and website creation logistics coordination room diagrams food and beverage planning and audiovisual needswhile successfully managing multiple fast-paced events simultaneously.

40 hours a week. 5 days a week schedule will vary depending on the conference schedule.

The primary hours will be Monday-Friday 8:00 - 4:00 with an occasional night and or weekend depending on conference/program schedule. Position is scheduled to last 6 months with possibility of extension based on employer needs.

Key Job Responsibilities:

• Schedules logistics and secures resources for all aspects of events including space vendors and staff; and coordinates details and resolves operational issues

• Assists with planning and the creation of promotional materials and resources for events

• Communicates with customers to determine event details and requirements evaluates requests recommends service plans and pricing and provides status updates

• Greets customers/guests assists with registration answers questions and refers complex issues to appropriate entities

• Monitors and processes event related transactions and event data and records

Department:

Wisconsin Union Conferences and Events- Conferences and Event Services

Compensation:

$21.00 per hour

$2.50per hour Differential for hours worked from 6pm - 6am

$ .80 per hour Differential for hours worked on Saturday and Sunday

Required Qualifications:

Preferred Qualifications:

*Experience working in Customer Service 6 months or more

*Experience working in Event Planning and/or event management 1 year or more

Education:

How to Apply:

Click the Apply button to start the application process.

Attached a resume and cover letter that includes detailing your experience as listed in qualifications.

Contact Information:

Rod Rotar

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Institutional Statement on Diversity:

Diversity is a source of strength creativity and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity culture background experience status abilities and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching research outreach and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students faculty and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal OpportunityEmployer.

Qualified applicants will receive consideration for employment without regard to including but not limited to race color religion sex sexual orientation national origin age pregnancy disability or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgroundsand encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings visit the Human Resources Workplace Poster website.

To request a disability or pregnancy-related accommodationfor any step in the hiring process (e.g. application interview pre-employment testing etc.) please contact the Divisional Disability Representative (DDR)in the division you are applying make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct including sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

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