Conference Center Coordinator

Were looking for a Conference Center Coordinator to provide advanced visit meeting access space and facilities coordination for assigned areas within the Livermore Valley Open Campus (LVOC) Building 1 and Discovery Center operations. This position supports a broad range of administrative and operational activities to ensure assigned facilities are safe functional well-coordinated and responsive to customer and organizational needs.

This role serves as a key point of contact for employees tenants guests visitors service providers and internal partners. You will apply and interpret established policies procedures and operational practices to support daily operations coordinate logistics maintain records prepare reports respond to customer needs and ensure efficient and professional service delivery across assigned spaces.

This position requires full-time on-site presence due to the nature of the work.

Please provide a cover letter expressing your interest in this role.

You will 

• Perform a combination of complex and difficult administrative and operational support duties for assigned buildings and shared service areas including the Discovery Center LVOC B001 and backup support locations as assigned.
• Coordinate meeting and event support activities including room calendaring scheduling prioritization conference room reconfiguration coordination and basic meeting technology support.
• Support daily visitor and guest processing activities including guest check-ins badging support coordination of required documentation and ID and citizenship verification support as applicable.
• Apply and help implement building access security safety and health procedures in support of daily operations including General Access Area (GAA)-related practices building access processing door lock custodian-related support building emergency coordinator support assembly point coordination and operational security (OPSEC) awareness liaison activities.
• Serve as a front-facing representative for assigned facilities and respond to internal and external stakeholders with professionalism tact and discretion.
• Support space management and tenant coordination activities including onboarding support tenant communications space utilization support and coordination of shared-use spaces and amenities.
• Coordinate routine and moderately complex facility support needs with internal service organizations and vendors including janitorial services maintenance requests supply support wellness room support and related follow-up actions.
• Maintain service area records logs calendars forms databases and operational documentation.
• Respond to day-to-day operational and administrative questions resolve routine and moderately complex issues using established procedures and sound judgment and escalate non-routine matters as needed.
• Coordinate ongoing activities and multi-component assignments with others to support effective service delivery.
• Perform other duties as assigned.

Qualifications :

• Ability to secure and maintain a U.S. DOE Q-level security clearance which requires U.S. citizenship.
• Advanced experience performing complex administrative operational service office customer support or facilities-related duties in a fast-paced environment; advanced knowledge of office procedures techniques and methods.
• Experience supporting meeting logistics calendaring scheduling conference room coordination event support or related operational activities.
• Familiarity with meeting room technology such as Webex Teams Zoom and related equipment.
• Experience maintaining records logs tracking systems calendars databases forms and other operational documentation.
• Advanced knowledge of standard office software and business tools including Microsoft Office applications.
• Excellent organizational skills and attention to detail with the ability to manage activities with multiple components and changing priorities.
• Excellent verbal and written communication skills and the ability to interact professionally with and serve as a point of contact for a broad range of customers guests tenants service providers and internal partners.
• Demonstrated tact discretion mature judgment and the ability to work independently on recurring assignments while coordinating effectively with others on shared activities and service needs under time constraints.

• Ability to lift 30 pounds which includes tables chairs and boxes.

Qualifications We Desire

• Experience supporting building operations workplace services or facility coordination in a shared office customer-facing or institutional environment.
• Experience with visitor support guest check-in badging passing access coordination or similar front-desk or operational support functions.
• Familiarity with building access safety emergency coordination or security-related administrative support practices.
• Experience providing basic support for meeting room technology.
• Experience interpreting and applying organizational procedures and operational guidelines in unique situations.

Pay Range

$38.03 - $45.63 Hourly

This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting; pay will not be below any applicable local minimum wage.  An employees position within the salary range will be based on several factors including but not limited to specific competencies relevant education qualifications certifications experience skills seniority geographic location performance and business or organizational needs.

Additional Information :

#LI-Onsite

Position Information

This is a Career Indefinite position open to Lab employees and external candidates.

Why Lawrence Livermore National Laboratory

• Included in 2026 Best Places to Work by Glassdoor!
• Flexible Benefits Package
• 401(k)
• Education Reimbursement Program
• Flexible schedules (*depending on project needs)
• Our values - visit  Clearance

  This position requires a Department of Energy (DOE) Q-level clearance.  If you are selected we will initiate a Federal background investigation to determine if you meet eligibility requirements for access to classified information or matter. Also all L or Q cleared employees are subject to random drug testing.  Q-level clearance requires U.S. citizenship. 

  Pre-Employment Drug Test

  External applicant(s) selected for this position must pass a post-offer pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor.

  Wireless and Medical Devices

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  A job related pre-placement medical examination may be required.

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  Remote Work :

  No

  
  

  Employment Type :

  Full-time