Staff Upper School Operations Coordinator
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Job Location:
South Berwick, ME - USA
Monthly Salary:
Not Disclosed
Posted on:
2 days ago
Vacancies:
1 Vacancy
Job Summary
Position Type: Full-Time 12-Month
Reports to: Director of Upper School
Start Date: July 1 2026
Position Summary
The Upper School Operations Coordinator serves as the central hub of the Upper Schools daily life. This individual ensures the division runs smoothly by managing attendance coordinating faculty coverage managing key projects and new initiatives and serving as a primary point of contact for families. Beyond administrative logistics this role is deeply integrated into the student experience through daily student engagement coaching afternoon (co-curricular) programming and supporting the summer program.
Key Responsibilities
Manage and track daily attendance for all Upper School students and faculty.
Provide the first point of contact for families regarding Upper School policies practices and daily logistics.
Collaborate with the team to support logistics for Berwicks new Afternoon Program which includes sports teams intramural teams and non-athletic clubs.
Ensure clear timely communication between school and home which includes support in creating the Upper School Weekly.
Assist in the planning and execution of key divisional events (e.g. Orientation Commencement Awards Ceremonies).
Manage implementation of special projects and school initiatives.
Maintain division events calendar and communication needs related to events and support multi-faceted communications strategies for Upper School sports teams.
Provide high-level administrative support to the Director of Upper School.
Collaborate with Upper School Deans and provide administrative support as needed.
Coordinate and support substitute teachers for planned and unplanned faculty absences.
Manage divisional records and data entry as needed.
During the summer months assist the with program registration family inquiries some supervision and daily logistics for summer camp operations.
Priority given to candidates who can support our athletic coaching needs in Field Hockey Ice Hockey Rowing and/or Lacrosse. Athletics take place daily after the academic day generally between 3 and 5 pm.
Interested applicants should email resume cover letter and contact information for three references to Mary Jo Carabatsos Ph.D. Director of Upper School at We will not contact references without the applicants permission.
Berwick Academy is an equal opportunity employer. We seek candidates who will add to the diversity of the community.
No phone calls please.
Required Experience:
IC
Key Skills
- Experience Working With Students
- Organizational skills
- Classroom Management
- Behavioral Health
- Classroom Experience
- Mediation Experience
- Special Education
- Conflict Management
- Teaching
- Experience with Children
- Public Speaking
- Word Processing
About Company
Berwick Academy, located in South Berwick, is the oldest private school in Maine. From pre-kindergarten through high school and post graduate level studies, students benefit from a balanced education and small class sizes.
