Executive Administrative Assistant
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Job Location:
Arlington, TX - USA
Monthly Salary:
Not Disclosed
Posted on:
21 hours ago
Vacancies:
1 Vacancy
Job Summary
Job Family:
Program Management (PRO)
Travel Required:
Clearance Required:
What You Will Do:
The Administrative and Executive Assistant will provide comprehensive administrative and daytoday support to two Senior Executive Service (SES)equivalent principals within the Defense Advanced Research Projects Agency (DARPA). A core responsibility of this role is independently managing and optimizing both principals complex calendars including fielding scheduling requests evaluating competing priorities from a wide range of stakeholders and making informed decisions to ensure each day is effectively structured. The Administrative and Executive Assistant will collaborate closely with teammates office staff and external partners to assess shifting needs and balance fast-moving demands. They will be expected to maintain exceptional organization operate with a high degree of autonomy and proactively anticipate challenges in an environment where preferences and procedures evolve rapidly.
Day to Day Responsibilities may Include but not limited to:
Manage calendars schedules and trackers to keep teammates and leadership informed and prepared.
Monitor track and manage all incoming taskers action items and deadlines using established tools.
What You Will Need:
An ACTIVE and CURRENT SECRET federal security clearance
Associates Degree
THREE (3) or more years of increasingly responsible administrative support experience including TWO (2) years supporting executive-level management. Experience should also include:
Experience supporting a U.S. Government client
Experience with tracking and scheduling short-term and long-term meetings for leadership including external and internal meetings
Experience with managing administrative tasks including ensuring packages are signed by leadership in a timely manner and assisting clients with basic IT needs and issues as they arise
Ability to work closely with teammates and colleagues to manage invitations and higher-level engagements for office leadership ensuring they have received the necessary materials to prepare for all upcoming engagements
Ability to learn client specific processes for records management and other administrative tasks
What Would Be Nice To Have:
An ACTIVE and MAINTAINED TOP SECRET/SCI (TS/SCI) Federal or DoD securityclearance
Prior senior executive-level support experience particularly in a DoD or federally funded R&D environment
Intermediate to advanced proficiency in Microsoft Office Suite and related tools
Ability and desire to learn about program details and expand your skillset in a fast-paced environment
What We Offer:
Guidehouse offers a comprehensive total rewards package that includes competitive compensation and a flexible benefits package that reflects our commitment to creating a diverse and supportive workplace.
Benefits include:
Medical Rx Dental & Vision Insurance
Personal and Family Sick Time & Company Paid Holidays
Position may be eligible for a discretionary variable incentive bonus
Parental Leave and Adoption Assistance
401(k) Retirement Plan
Basic Life & Supplemental Life
Health Savings Account Dental/Vision & Dependent Care Flexible Spending Accounts
Short-Term & Long-Term Disability
Student Loan PayDown
Tuition Reimbursement Personal Development & Learning Opportunities
Skills Development & Certifications
Employee Referral Program
Corporate Sponsored Events & Community Outreach
Emergency Back-Up Childcare Program
Mobility Stipend
About Guidehouse
Guidehouse is an Equal Opportunity EmployerProtected Veterans Individuals with Disabilities or any other basis protected by law ordinance or regulation.
Guidehouse will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable law or ordinance including the Fair Chance Ordinance of Los Angeles and San Francisco.
If you have visited our website for information about employment opportunities or to apply for a position and you require an accommodation please contact Guidehouse Recruiting at 1- or via email at . All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodation.
All communication regarding recruitment for a Guidehouse position will be sent from Guidehouse email domains including @ or . Correspondence received by an applicant from any other domain should be considered unauthorized and will not be honored by Guidehouse. Note that Guidehouse will never charge a fee or require a money transfer at any stage of the recruitment process and does not collect fees from educational institutions for participation in a recruitment event. Never provide your banking information to a third party purporting to need that information to proceed in the hiring process.
If any person or organization demands money related to a job opportunity with Guidehouse please report the matter to Guidehouses Ethics Hotline. If you want to check the validity of correspondence you have received please contact . Guidehouse is not responsible for losses incurred (monetary or otherwise) from an applicants dealings with unauthorized third parties.
Guidehouse does not accept unsolicited resumes through or from search firms or staffing agencies. All unsolicited resumes will be considered the property of Guidehouse and Guidehouse will not be obligated to pay a placement fee.
Required Experience:
Junior IC
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Office Experience
- Personal Assistant Experience
- Microsoft Powerpoint
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
About Company
Guidehouse is the only scaled advisory consultancy in the world to fully integrate commercial and public or government businesses within each of our industry segments because complex problems require both perspectives to address and outwit.
