Project AdministratorAssistant
Share
Job Location:
Newton, MA - USA
Monthly Salary:
Not Disclosed
Posted on:
6 hours ago
Vacancies:
1 Vacancy
Job Summary
For further inquiries regarding the following opportunity please contact our Talent Specialist Arun Kumar at or Tenish at
Title: Project Administrator/Assistant
Duration: 12 Months
Location: Newton NC
Duration: 12 Months
Location: Newton NC
Working Conditions
On site office-based
Light travel may be required
May require occasional overtime to meet project deadlines
On site office-based
Light travel may be required
May require occasional overtime to meet project deadlines
Only W2 candidates are eligible for this position. Third-party or C2C candidates will not be considered.
Description:
Department: Project Management / Operations
Reports To: Project Manager / Program Manager
Reports To: Project Manager / Program Manager
Job Summary
The Project Administrator/Assistant provides administrative and coordination support to project teams to ensure projects are well resourced delivered on time within scope and within budget. This role assists with documentation interviewing and onboarding of hired resources scheduling communication and reporting across all phases of the project lifecycle.
Key Responsibilities
Provide administrative support to Project Managers and project teams
Support internal departments with administrative tasks
Assist in project scheduling resource coordination scheduling meetings and interviews and task tracking
Schedule meetings appointments and manage calendars
Assist with interview schedule arrangements and communications with internal recruiting agents
Assist with data entry record-keeping and database management
Coordinate project meetings prepare agendas take minutes and track action items
Prepare and maintain project documentation and presentations including plans schedules reports and contracts
Monitor project timelines and highlight potential risks or delays
Communicate project updates to stakeholders as required
Support compliance with company policies procedures and project standards
Assist with procurement processes and vendor coordination
Support budget tracking invoicing and expense reporting
Maintain project filing systems and ensure document version control
Handle confidential information with professionalism
Perform other administrative duties as assigned
Required Skills and Qualifications
Diploma or Bachelors degree in Business Administration Project Management Behavioral Psychology or a related field
Proven experience in an administrative or project support role
Strong organizational and time-management skills
Excellent written and verbal communication skills
Proficiency in Microsoft Office (Word Excel PowerPoint Outlook)
Familiarity with project management tools (e.g. MS Project Asana Jira or similar)
Proven experience in an administrative or office support role
Strong organizational and multitasking abilities
Excellent written and verbal communication skills
High attention to detail and accuracy
Ability to work independently and as part of a team
Dynamic Collaboration
Office Administrator
Conflict Resolution
Effective Time management
Interpersonal skills
Preferred Qualifications
Familiarity with basic accounting or HR support tasks
Customer service experience
Certification in Project Management (e.g. PMP PMC CAPM PRINCE2 Foundation)
Experience working in engineering or corporate project environments
Experience using office management software and databases
Knowledge of basic budgeting and financial tracking
Key Competencies
Organization and planning
Problem-solving
Team collaboration
Adaptability
Confidentiality and professionalism
Time management
Professionalism and discretion
Reliability
Adaptability
Organization and planning
Problem-solving
Team collaboration
Adaptability
Confidentiality and professionalism
Time management
Professionalism and discretion
Reliability
Adaptability
About us: DivIHN the IT Asset Performance Services organization provides Professional Consulting Custom Projects and Professional Resource Augmentation services to clients in the Mid-West and beyond. The strategic characteristics of the organization are Standardization Specialization and Collaboration. DivIHN is an equal opportunity employer. DivIHN does not and shall not discriminate against any employee or qualified applicant on the basis of race color religion (creed) gender gender expression age national origin (ancestry) disability marital status sexual orientation or military status.
Key Skills
- Microsoft Office
- Construction Experience
- Microsoft Outlook
- Microsoft Word
- Sage
- Microsoft Powerpoint
- Microsoft Excel
- Project Management
- Sharepoint
- Microsoft Project
- Administrative Experience
- Project Coordination
