Records Coordinator

New York City, NY - USA

Monthly Salary: Not Disclosed

Posted on: 2 days ago

Vacancies: 1 Vacancy

Job Summary

Location:NYC Office (100% in the office) Are you a detail-oriented organized hard worker Do you have file records clerk/coordinator or data entry experience Are you excited about the opportunity to join an innovative growing law firm that has been successful for more than 165 yearsHarris Beach Murtha is looking for a Records Coordinator to accurately file/scan the firms business and client related electronic and paper records. You will thrive in this role if you have:1 years of experience working in a file or records clerk/coordinator capacity OR 2 years of experience in a professional office environment working in data entry or detail-oriented positionA High School Diploma or equivalent (Associates Degree preferred)Exceptional attention to detail and work product accuracyExperience with NetDocuments or other document/records management software (preferred)PC proficiency and experience with Microsoft Office Suite (Word Outlook Excel)Strong workload prioritization multi-tasking and organization skillsExcellent verbal and written communication skills; Ability to effectively and efficiently respond to timely requests and concerns in a professional mannerThe Records Coordinator will prepare arrange index scan classify/identify profile and store electronic and paper records both onsite and offsite following the firms records policies. Do you have the drive and desire to:Enter accurate file and document information into a records management databaseSave and profile emails and attached electronic documents pertaining to client mattersScan save and inventory hard copy documents utilizing various equipment (high speed scanner multi-function device)Perform day-to-day scanning of mail/records along with ECFs (Electronic Case Files) into the document management systemRegularly provide back-up support to Office Services such as answering phones greeting clients and visitors hospitality set ups coordinating food and beverage set ups and visitor access for meetings and general office conference room reception area and pantry maintenanceUpload Radiology CDs into network drives for client mattersLocate retrieve and distribute records from offsite storage facility as requestedProcess files/boxes for transfer to offsite storage facilityMaintain efficient organization and arrangement of records and file rooms; include general filing of paper documentsCreate files (Redweld expanding files) for new matters; file documents accordinglyPerform document searches in document management system and hard copy files for case teams upon requestHarris Beach Murtha recognizes everyone has a right to be included. You will be successful in your career at the firm if you:Demonstrate consistent logic rationality and objectivity in decision makingExhibit conscientiousness dedication self-discipline and a sense of responsibilityBelieve in the firms core values: integrity respect accountability ingenuity teamwork and inclusion and engagementEnjoy working with diverse personalities within various levels of the firmAre comfortable working in the office every daySalary information below will vary depending upon relevant experience for the position geographic locations and weekly hours anticipated weekly schedule for the Records Coordinator in New York City is 40 hours per Beach Murtha is not accepting candidate submissions from recruiting agencies for this position during the first two weeks after posting. Following this period agencies with an active fee agreement with the firm may reach out to our internal recruitment team to inquire about potential collaboration for this Beach Murtha is committed to an inclusive environment and we welcome applications from diverse candidates with varied background and skills including military experience. Harris Beach Murtha Cullina PLLC is an Equal Opportunity Employer.

Required Experience: