Junior Administrative Officer
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Job Location:
Monthly Salary:
Posted on:
4 hours ago
Vacancies:
1 Vacancy
Job Summary
- Provide administrative and logistical support to ensure the smooth implementation of project activities i.e. for training events workshops forums etc; as according to the planning.
- Support the Procurement and Admin Officer in maintaining the inventory list of fixed assets and office supplies at LPK field offices.
- Perform as fixed assets and office supplies handler of HQ.
- Assist in managing the timely write-off process for fixed assets and office supplies.
- Support all contract management processes (leases service agreements consultant hiring and other office-related contracts).
- Prepares renewal of administrative documents vehicle registrations and follows up process.
- Check the usage of the motorcycle vehicles and generator record biweekly.
- Responsible for reporting process of vehicles generator assets and inventory list of LPK HQ.
- Ensure that the security logbooks are checked regularly and conduct meetings with the security team to discuss their challenges and requirements.
- Coordinate and collaborate with the Operations Technical M&E Finance Warehouse ICT and Human Resource teams to ensure effective administrative support.
- Provide administrative support to the field office focal persons and coordinate with them to ensure that administrative reports are submitted on time.
- Ensure support for the hotel booking process and travel arrangements for the HQ coordination staff.
- Prepares the procurement plan for office and kitchen supplies have it verified by the Procurement and Admin Officer liaises with the procurement team and follows up on order maintain records of all orders and ensure that the correct items are procured as planned.
- Prepare procurement request forms (PRFs) and support all contract management processes including leases services agreements consultant hiring and other admin related contracts.
- Remind the Procurement and Admin Officer/ Line Manager to negotiate contract renewals in a timely manner.
- Submit advance requests and collect cash from the Finance Unit to purchase kitchen supplies stationery office utility bills and occasionally advances for training meetings or workshops.
- Prepare admin related expenses reports have them checked by Procurement and Admin Officer and submits it to Finance Unit.
- Prepares & provide some inputs for monthly budgets as requested by Procurement and Admin Officer.
- Ensure the submission of monthly bills and rental payments to the Finance Unit.
- Perform as petty cash handler and control the cash flow to have cost effective process under supervision of Procurement and Admin Officer.
- Develops and maintains an efficient filing system.
Qualifications :
- Any graduate with 3 years experience in admin logistic and procurement.
- Must have the ability to follow many different tasks.
- Must have knowledge of Finance Procurement and Admin guidelines.
- Must have a good practical sense (ability to make small repairs maintain small assets).
- Good spoken and basic written English good computer skills.
- Must be able to keep accurate and up to date records.
- Must be able to understand good communication skills and effectively communicate.
- Must be a good team player.
Additional Information :
09 09
Remote Work :
No
Employment Type :
Contract
Key Skills
- Fiscal Management
- Microsoft Access
- Employee Evaluation
- Military Experience
- Business Management
- Strategic Planning
- Project Management Software
- Administrative Experience
- Budgeting
- Human Resources
- Financial Management
- Word Processing
About Company
Lan Pya Kyel Association (“LPK”) is a non-profit, non-political and non-sectarian organization. It is local organization in Myanmar. Organization is currently providing full comprehensive package of HIV prevention and treatment to vulnerable populations particularly, sex workers and m ... View more
