Project Manager, Enterprise Information Management

ABOUT US

Almost 1.2 million residents call York Region home making it one of the largest regions in Canada and the fastest growing with a population thats expected to grow to more than 2 million by 2041. Our geography which is comprised of about 1800 square kilometers over nine different municipalities is as beautiful interesting and diverse as our government is organized in a two-tier structure and we work together with our local municipalities to provide residents and businesses access to a broad selection of services and resources.

WHAT WE OFFER

Consistently named one of Canadas Best Employers by Forbes we offer a collaborative progressive workplace that takes pride in our organizational culture and is committed to living The 13 Factors of Psychological Health and Safety in the Workplace aligned with our vision to create strong caring and safe communities both within and outside our walls.

• Defined Benefit Pension Program- With the Ontario Municipality Employees Retirement System (OMERS) defined benefit pension plan you can confidently retire knowing that you will have income for life. Eligibility from date of hire as a full-time employee and includes employer-matched contributions.

• Employer of Choice- Recognized as the highest-ranking government employer in Canada and fourth overall among 300 organizations.

• Benefits and Wellness- Employees and their loved ones have access to an employee health care spending account access to a 24/7 Employee and Family Assistance Programand corporate discounts and purchase plans for day-to-day products and services. Casual employees are eligible to receive payment in lieu of benefits and/or vacation.

• Inclusive and Diverse Workforce- Were committed to fostering an environment that celebrates all dimensions of diversity and ensures everyone can develop to their full potential participate freely in society and live with respect dignity and freedom from discrimination. Our robust Inclusion Diversity Equity and Accessibility program continues to grow and has been recognized by the United Nations and many other organizations for our leadership.

WHAT YOULL BE DOING

• Lead the enterprise-wide implementation and optimization of Microsoft 365 tools for collaboration and information management including approved third-party addons in alignment with the organizations enterprise information management vision and strategy.
• Plan coordinate and oversee the migration of documents and data from legacy systems to Microsoft 365 ensuring adherence to established data quality security and integrity standards.
• Provide project-based financial planning and oversight including resource allocation budgeting and forecasting; assign work and manage day-to-day operational activities to ensure timely and effective delivery of services.
• Manage the analysis of user and business requirements system design prototyping and technical documentation in collaboration with internal teams and external implementation vendors.
• Support user adoption and operationalization through close collaboration with change management communications training and client support teams.
• Document existing and future-state collaboration and information management systems design and implement enhancements to improve enterprise productivity and automation. Establish implement and maintain system governance frameworks including standards guidelines policies and procedures related to collaboration and information management technologies.
• Direct and support staff by providing technical leadership guidance and mentorship ensuring customer and business requirements are met.
• Identify risks and issues and work with vendors and key stakeholders to assess options and develop effective sustainable solutions.
• Ensure collaboration and information management technology objectives and requirements are evaluated planned implemented governed and maintained in alignment with enterprise priorities.
• Supervise staff including recruitment selection onboarding performance management training and development coaching and mentoring; address performance and disciplinary matters in accordance with collective agreements and organizational policies.
• Establish and maintain effective internal communication across the enterprise as well as external communication with vendors and federal provincial regional and community partners as required.
• Contribute as a member of a multidisciplinary team to the development of strategic plans implementation roadmaps and the ongoing support and evolution of collaboration information management and automation initiatives.

WHAT WERE LOOKING FOR

• Successful completion of a university degree in Information Technology Computer Science or an approved equivalent combination of education and related experience.
• A minimum of five (5) years of experience in information systems implementation project management and support on large complex enterprise initiatives including hands on experience implementing Microsoft 365 solutions such as SharePoint Teams OneDrive and Purview at an enterprise level.
• A minimum of two (2) years of direct supervisory or people management experience.
• Demonstrated experience leading transformational technology initiatives including migrations from legacy systems to modern cloud-based platforms (strongly preferred).
• Project Management Professional (PMP) certification or demonstrated equivalent project management expertise through professional experience.
• Understanding of information management principles and applications including security and access management lifecycle management optimizing search and retrieval and overall information architecture.
• Proven experience managing vendor relationships including engagement and coordination with Microsoft.
• Demonstrated project management expertise across the full project lifecycle including budgeting scoping planning configuration testing issue resolution and final delivery.