Senior External Relations Assistant
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Job Location:
Monthly Salary:
Posted on:
4 days ago
Vacancies:
1 Vacancy
Job Summary
Deadline for Applications
Hardship Level
Family Type
Residential location (if applicable)
Grade
Staff Member / Affiliate Type
Reason
Regular > Regular AssignmentTarget Start Date
Standard Job Description
Senior External Relations Assistant
Organizational Setting and Work Relationships
The Senior External Relations Assistant normally functions under the direct supervision of External Relations Officer or another professional staff depending on staffing structure of the Office. The incumbent assists in the management of external relations activities of the Office. He/she plays a key role in organising the visits of foreign delegations donors press and media providing regular briefings and drafting reports/materials for external partners. He/she may also receive advice and operational support from the External Relations/Public Information Units at the Country Office /HQ.
All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities in line with the regulatory framework of UNHCR which includes the UN Charter UN Staff Regulations and Rules UNHCR Policies and Administrative Instructions as well as relevant accountability addition staff members are required to discharge their responsibilities in a manner consistent with the core functional cross-functional and managerial competencies and UNHCRs core values of professionalism integrity and respect for diversity.
Duties
- Draft briefing notes press releases bulletins reports newsletters and prepare any other public information material as required
- Facilitate and accompany visits of foreign delegations partner NGOs donors and the media to refugee camps
- Draft and translate routine correspondence and texts.
- Assist with developing and implementing UNHCRs social media strategy conceptualize and pitch stories for UNHCRs global website.
- Ensure that public information materials including fact sheets information brochures briefing materials from the Branch Office etc. are available.
- Organize visibility events (e.g. World Refugee Day) and liaise with partners refugees and local communities on implementation.
- May be required to assist in compilation of weekly monthly annual/quarterly thematic reports situations reports etc.
- Review media daily and ensure the office is kept informed of local developments.
- Provide information on UNHCRs activities to external partners.
- Respond to non-complex media queries and incoming correspondence.
- Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks issues and concerns to a supervisor or to relevant functional colleague(s).
- Perform other related duties as required.
Minimum Qualifications
Education & Professional Work Experience
Years of Experience / Degree Level
For G5 - 2 years relevant experience with High School Diploma; or 1 year relevant work experience with Bachelor or equivalent or higher
Field(s) of Education
Not applicable
Certificates and/or Licenses
International Relations Journalism Political Science
Communication Media
(Certificates and Licenses marked with an asterisk* are essential)
Relevant Job Experience
Essential
Not specified
Desirable
Previous experience in UN/UNHCR.
Completion of UNHCR learning programmes or specific training relevant to functions of position.
Knowledge of another relevant UN language.
HQ and Field experience with UNHCR or with other humanitarian organizations
Functional Skills
TI-Interpretation
IT-Computer Literacy
CO-Drafting and Documentation
(Functional Skills marked with an asterisk* are essential)
Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.
All UNHCR workforce members must individually and collectively contribute towards a working environment where each person feels safe and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse harassment including sexual harassment sexism gender inequality discrimination and abuse of power.
As individuals and as managers all must be proactive in preventing and responding to inappropriate conduct support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.
This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening shortlisting and selection of candidates.
Desired Candidate Profile
In addition s/he will provide support to the Representative assisting in the coordination of external engagements including the preparation of briefing materials talking points correspondence and documentation for missions meetings and visits. The role also involves supporting the organization of events preparing visit programmes and ensuring timely follow-up on agreed actions.
S/he will have a diverse profile to be able to take on different tasks and will need to be able to multi-task and the ability to handle confidential matters with the utmost discretion. S/he needs to be a good team player who can also work independently with strong interpersonal skills team-player and forward-looking and solutions oriented with a strong sense of responsibility and accountability.
The candidate should have prior experience in coordinating logistics follow up on actions from meetings and liaise effectively with internal and external stakeholders demonstrating professionalism reliability and attention to detail in supporting high-level engagements.
Prior experience in the field of protection and asylum is of strong value added. As a key resource for engagement with the government media and donors the candidate should possess relevant representation and public engagement skills. S/he should also demonstrate strong writing reporting and editing skills as well as willingness to learn. A track record in engagement with the external stakeholders; organization of public events or/and experience with social media are a value added.
Eligibility
The vacancy announcement is open only to applications from internal candidates (current GS staff members holding an indefinite or fixed-term appointment who at the date of the deadline for application are serving in the country of the vacancy at the grade of the position or one grade below or above) and candidates with UNHCR experience at the time of application provided that requirements regarding professional experience academic qualifications language etc. are fulfilled.
TO THE ATTENTION OF ALL CANDIDATES:
Your application will NOT be considered if the application form is not duly filled.
Additional Information
UNHCRs workforce consists of many diverse nationalities cultures languages and opinions. We seek to sustain and strengthen this diversity and to ensure equal opportunities as well as an inclusive working environment for our entire workforce. Joining us means living sharing and promoting these core values of inclusion diversity and gender equality.
Applications are encouraged from all qualified candidates without distinction on the grounds of race colour sex national origin age religion disability sexual orientation and gender identity.
UNHCR reserves the right to retain applications and consider external candidates applying to this post for other similar positions with UNHCR at the same grade or lower level and with similar job descriptions experience and educational requirements for the appointment of a shorter duration (Temporary Appointment).
UNHCR does not charge a fee at any stage of the recruitment process (application interview meeting processing training or any other fees).
Shortlisted candidates may be required to sit for a test. Only shortlisted candidates will be notified. No late applications will be accepted.
Remuneration & Benefits
A competitive compensation and benefits package is offered. The monthly net salary is between PLN 7797 and PLN 9524 depending on relevant experience dependency status and language proficiency. For more information on UN salaries allowances and benefits please visit the portal of the Office of HR Management of United Nations.
UNHCR also offers comprehensive medical insurance and pension plans.
Required languages (expected Overall ability is at least B2 level):
Desired languages
Operational context
Occupational Safety and Health Considerations:
Please copy and paste the following linkvisit/copy this link: of Position: Polands eastern borders with Belarus the Russian Federation and Ukraine serve as the European Unions external borders. The country currently hosts around 980000refugees from Ukraine in addition to a smaller number of asylum seekers and refugees fromothercountries. UNHCR has been in Poland forover 30 years (since 1992) working with national authorities on refugee-related matters. Following the full-scale invasion of Ukraine and subsequent refugee response in Poland in 2022 UNHCR has substantially scaled up its presence and operations. It currently has a Representation for Poland Slovakia and the Czech Republic and Frontex Liaison Office in Warsaw with a workforce of 50 staff members both national and international. The UNHCR Representation for Poland Slovakia and the Czech Republic is supporting government-led efforts through amulti-sectoralresponse with a focus on ensuring access to asylum and protection (including access to legal status documentation and rights) assisting the most vulnerable refugees and facilitating inclusion and solutions for refugees. UNHCR works with central and local authorities partners media civil society hosting communitiesand more. As the UN-mandated agency to provide international protection to refugees UNHCR leads the refugee coordination structure in support of national authorities toenhancethe government-led response ensurecomplementarity localization and avoid duplication. Under the Regional Refugee Response Plan for the Ukraine situation UNHCR currently coordinates the response of some58 organizations in Poland and 16 in Slovakia the majority of which are local NGOs. UNHCRs workplace is international and multicultural and therefore inclusive and diverse. It offers opportunities that contribute to professional growth and development. The position requires cultural awareness sensitivity and adaptation to different communication styles and behaviours. The incumbent will join a small team working on external relations including donor relations humanitarian and governmental partners media civil society refugees to amplify the voices of refugees and create awareness on refugee issues and the work of UNHCR. Living and Working Conditions: Warsaw the capital city of Poland is located in the Central European Time (CET) zone (GMT1). The local currency is the Polish Zloty (PLN) and all major foreign currencies can be freely exchanged in banks or exchange offices. Warsaw is the largest city in Poland with a population of around 1.8 million people. It is located in central Poland and serves as the countrys main political economic and administrative hub. The city is an important centre for culture education and business hosting numerous universities research institutions and international organisations. Warsaw offers a wide range of cultural events museums theatres restaurants and cafes. All major international hotel chains are present in the city. The real estate market in Warsaw is well developed with accommodation available across all price ranges. The healthcare system is accessible at all levels including public and private facilities. The overall security risk is minimal. Public transport in Warsaw is highly developed and includes an extensive network of metro lines trams buses and suburban trains. Using public transport is often faster than driving within the city. Parking in the city centre is paid and finding free parking can be difficult. Warsaw also has many bike lanes parks and pedestrian areas. Warsaw is well connected with other European and international destinations by train and direct flights. Warsaw Chopin Airport offers numerous connections across Europe and long-haul flights worldwide. Additional Qualifications Skills Education Certifications Work Experience Competencies UNHCR Salary Calculator Additional Information Functional clearance
Poland is a country in Central-Eastern Europe stretching from the Baltic coastline in the north to the Carpathian mountain range in the south. It has a temperate transitional and continental climate with four distinct seasons and evenly distributed precipitation throughout the year. The official language is Polish.
Required Experience:
Senior IC
Key Skills
- Marketing
- Public Relations
- Google Docs
- Organizational skills
- Communication skills
- Press Releases
- Office Experience
- Constant Contact
- InfusionSoft
- Social Media Management
- Child Protective Services
- Writing Skills
About Company
The United Nations High Commissioner for Refugees is a United Nations agency with the mandate to protect refugees, forcibly displaced communities and stateless people, and assist in their voluntary repatriation, local integration or resettlement to a third country
