POSSE Office Operations & Support
Share
Job Location:
Monthly Salary:
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
Employment Opportunity OfficeOperations& Support
Location:Windsor NS
Salary Range:$25/hrat 35 hours per to work flexiblehoursincluding some eveningsandpossiblysomeweekends.
Number of Candidates:1
Employment Term:April 2026- March 31 2027
Reports To:POSSE Director
Job Overview:
You will be reporting thePOSSE Directortoassistwithoffice operations andadministrative tasks. Must be able tomaintainconfidentiality provide a safe non-judgemental presence for marginalized groups and uphold harm reduction and human rights values.
Duties include but are not limited to:
- Office organization & tidiness
- Supply ordering (office outreach harm reduction)
- Inventory management
- Coordinating storage
- Phone/Email Triage & directing inquires
- Scheduling meetings sending invites booking rooms
- Preparing agendas taking minutes sending action items tracking follow ups
- Primary data entry administrator
- Uploading of documents/forms datafilingand tagging
- Assistingwith reportand grantprep
- Supporting outreach and programing events throughlogistics setup/clean-up
- Supports Admin Assistant in formatting documents and visuals
- Supports Admin Assistant in content calendar facilitation
- Supports Admin Assistant in communications tasks when needed
- All other duties asrequired
Workplace culture:Candidates must be able to work well with diverse and marginalized populations including: all youth 2SLGBTQIA First Nations African Nova Scotians new immigrants people experiencing homelessness or housing insecurity substance users sexually exploited youth people living with mental illness sex workers must be comfortable working with others and marginalized populations.
Qualifications:
- Diploma/graduate degree in related field (office administration diploma business administration diploma BBA etc.) - or combination of work and education
- Minimum 3 years of administrative supportorequivalentrelevant experience
- Comprehensive knowledge of Microsoft office is mandatoryincludingWord ExcelOutlookand PowerPoint
- Technologically proficient
- This position requires someone who works collaboratively with others is motivated works well independently and is adaptable to work a variety of tasks.
- A strong understanding of harm reduction policies and practices
- Able tomaintainconfidentiality
- Strong ability to work from ahuman right gender-based analysis harm reduction and anti-oppression lens
- Ability to communicate effectivelyHigh level interpersonal skills
- Multi-tasking skills
- Strongattention to detail
- Sensitivity to various barriers experienced by marginalized populations
- Able to use/access to a phone and computer
- Strong organizational skills
- Required Vulnerable Sector Check & Child Abuse Registrarrequired
Assets:
- Preference will be given to a qualified youth between the ages of 15-35
- First Aid Mental Health First AidMandt and/or Healthy Relationships training
- Previousor current experience volunteering with POSSE is an asset
- Previouslived experience
Application Deadline:March18 2026
Disclaimer: The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities duties and skillsrequired ofpersonnel working within this job title.
ThePeer Outreach Support Services & Education (POSSE)MikmawNative Friendship Centre is an equal opportunityemployer;andcomplies withall fair employment practices laws. We are committed to providing a workplace free from unlawful discrimination and harassment and prohibit the same against employees applicants or other covered persons by co-workers supervisors managers or third parties based on a persons race color religion creed sex sexual orientation gender identity national origin ancestry age veteran status disability unrelated to job requirements ethnicity genetic information military service political affiliation marital status and pregnancy or other protected status.
TheMikmawNative Friendship Centre (MNFC) and POSSE Projectreservethe right to refuse all applications for employment. The MNFC will not assume any expenses related to this or any job application process included and not limited to travel relocation and application development.
Key Skills
- Foreign Office
- Analysis
- Banking Operations
- Corporate Finance
- Manual Testing
About Company
We are a non-profit and a charitable organization that provides culture-focused programs, services, and support to urban Indigenous people and their families in Halifax, Nova Scotia, since 1973.
