Facilities Manager, Hospital Operations, College of Veterinary Medicine UTIA

The College of Veterinary Medicine invites applicants to apply for the position of Facilities Manager. The Facilities Manager supports the Facilities Director in overseeing the daily operations maintenance and safety of all building systems and services. This role ensures facilities run efficiently meet regulatory standards and provide a safe functional and positive environment for employees visitors and stakeholders.

The Veterinary Medical Center is operational 24 hours a day 7 days per week and 365 days per year. Occasional weekend evening or holiday work may be required of this position.

Supervisory Leadership:

• Provide daily supervision scheduling and direction to the following personnel: Building Maintenance Preventive Maintenance and Shipping & Receiving/Grounds Maintenance personnel.
• Conduct performance evaluations coaching and professional development for assigned staff.
• Ensure all team members follow safety procedures work standards and departmental policies.
• Coordinate staffing workload distribution and coverage to support operational needs.
• Promote a positive service-oriented and collaborative team culture.

Operations & Maintenance:

• Collaborate in the coordination and supervision of maintenance activities for HVAC electrical plumbing and other building systems.
• Respond to maintenance requests and ensure issues are resolved promptly and effectively.
• Coordinates preventive maintenance programs to minimize downtime and extend equipment life.
• Monitor facility conditions and identify areas requiring repair or improvement.
• Oversee parts ordering for maintenance and repair activities ensuring timely procurement to support operations.
• Maintain an organized parts inventory system track usage and ensure adequate stock levels of critical components.

Client Services:

• Serve as a point of contact for facility-related inquiries from staff and facility.
• Communicate effectively regarding repairs disruptions or building updates.
• Foster a responsive service-oriented facilities team culture.

Vendor & Contractor Management:

• Coordinate with external vendors and contractors for building repairs cleaning landscaping and specialty services.
• Participate in reviewing vendor performance and ensuring service-level agreements are met.
• Support procurement of facility-related supplies and services.

Administrative & Financial Support:

• Contribute to budgeting expense tracking and cost control efforts.
• Maintain accurate records of maintenance activities service reports and facility documentation.
• Prepare reports and support facility-related projects and audits.

Safety & Compliance:

• Maintain compliance with local state and federal health safety and building regulations.
• Promote workplace safety programs including inspections incident reporting and emergency preparedness.
• Oversee security systems including access control alarms and visitor management.

Space & Asset Management:

• Facilitate office moves and furniture installations.
• Manage facility-related inventory and asset records.
• Ensure optimal use of workspace and storage areas.

Required Qualifications:

• Education:
  • High school diploma
• Experience:
  • 8 years of experience in facilities maintenance or property management or an equivalent combination of education training and experience.
• Knowledge Skills Abilities:
  • Knowledge of building systems (HVAC electrical plumbing).
  • Strong organizational and problem-solving skills.
  • Excellent communication and customer service abilities.
  • Proficiency with maintenance management software (CMMS) Microsoft Office and CAD related software.
  • Ability to handle physical tasks and respond to facility issues outside standard hours when needed.
  • Attention to detail.
  • Time management skills.
  • Team collaboration skills.
  • Reliability and initiative.
  • Knowledge of Safety rules regulations procedures etc.
  • Vendor and project coordination skills.

Preferred Qualifications:

• Education:
  • Associates or Bachelors degree in Facilities Management Business Administration Engineering or a related field

Work Location:

• Knoxville Tennessee
• On-Site

Compensation and Benefits:

• UT market range: MR10
• Find more information on the UT Market Range structurehere
• Find more information about UT Benefitshere

Application Instructions:

To express interest please submit an application with the noted below attachments.

• Resume
• Cover Letter
• List of 3 Professional References

About The College:

The UT College of Veterinary Medicine (UTCVM) located in Knoxville was established by anact of the Tennessee Legislature in 1974 and is part of theUniversity of Tennessee Institute of Agriculture.

UTCVMis one of 33 veterinary colleges in the United States and provides opportunities for Tennessee students while serving pet owners and the livestock industry as well as protecting public health enhancing medical knowledge and generating economic benefits to the state and nation.