Maintenance Inventory Specialist

Only W2 candidates are eligible for this position. Third-party or C2C candidates will not be considered.

Job Summary
The Maintenance Inventory Specialist is responsible for building and maintaining a reliable cost-effective spare parts program that supports equipment uptime and reduces maintenance-related downtime. This role focuses on identifying critical spares improving spare parts accuracy and aligning inventory levels with asset criticality using a phased realistic approach. The technician works closely with maintenance reliability and procurement teams to ensure the right parts are available at the right time.

Key Responsibilities
Stabilize Spare Parts (0 3 Months)
Identify top 10 20 critical assets based on downtime and operational impact
Develop minimum viable spare parts lists for critical equipment
Capture parts used on work orders and link them to asset records in the CMMS
Conduct field inspections and use photos to verify parts where documentation is missing
Reduce stockouts by focusing on high-risk high-use and long lead-time items
Optimize Spare Parts Data (3 9 Months)
Build and maintain Bills of Materials (BOMs) for rotating and critical equipment (motors pumps gearboxes)
Identify long lead-time components and support appropriate stocking decisions
Standardize common spare parts across similar assets where possible
Validate spare parts information with maintenance technicians to capture tribal knowledge
Identify obsolete superseded or redundant parts
Sustain & Improve the Program (9 24 Months)
Support implementation of a criticality-based stocking strategy:
Critical Spares (Always Stock)
Operational Spares (Stock Based on Usage)
Non-Critical Spares (Order on Demand)
Obsolete/Legacy Parts (Special Handling)
Participate in quarterly reviews of spare parts accuracy usage and inventory levels
Help establish documentation standards for new and existing assets

Qualifications & Skills
Experience in maintenance inventory storeroom or industrial operations
Working knowledge of mechanical and electrical spare parts
Familiarity with CMMS/EAM systems and work order processes
Strong attention to detail and ability to organize technical information
Ability to work cross-functionally with maintenance and procurement teams
Comfortable working in the field as well as with systems and data

Preferred Experience
Experience building or maintaining asset BOMs
Background in manufacturing processing utilities or heavy industry
Understanding of spare parts criticality and lead-time risk

What Success Looks Like
Fewer maintenance delays due to missing parts
Reduced emergency and expedited part orders
Improved accuracy of spare parts and asset records
Better alignment between maintenance needs and inventory levels

Support & Resources
Clear asset priority guidance from leadership
Protected time to focus on spare parts improvement activities
Cross-functional support from maintenance and procurement
Optional temporary support for data collection or BOM development