Operations Coordinator (mfd)

We are looking for a highly proactive and multi-talented Operations Coordinator (m/f/d)to join our team. This is a unique hub role that sits at the intersection of Office Management HR/Finance Administration and Executive Support.

The ideal candidate is a confident self-starter who enjoys variety and isnt afraid to wear many hats. One moment you might be coordinating a visit from our Executive Team or downloading financial reports and the next youll be creatively planning a team event or ensuring our office environment is welcoming and fully stocked.

This role is based in Bristol UK.

What Youll Do

Office Management & Front of House

• Environment & Supplies:Maintain a professional and inspiring office space. Manage the order shop by procuring stationery kitchen supplies and equipment.
• Visitor Experience:Act as the first point of contact hosting visitors and ensuring a warm professional welcome.
• Facilities:Manage relationships with building maintenance cleaners and external vendors.

Finance & HR Administration

• Finance Support:Assist the finance team with basic bookkeeping tasks processing invoices and downloading monthly financial reports.
• HR Administration:Support the employee lifecycle by assisting with onboarding/offboarding payroll support and ordering learning materials.
• Compliance:Ensure office health and safety standards are met and documentation is kept up to date.

Junior Executive Support

• Admin Assistance:Support senior management with travel bookings creating presentations and administrative tasks.
• Reporting:Pull data and compile reports from various systems to support executive decision-making.

Events & Culture

• Event Coordination:Lead the planning and execution of internal team socials workshops and external client events.
• Creative Input:Use your creativity to suggest improvements to office culture and employee engagement initiatives.

Key Skills & Attributes:

• Proactivity:You dont wait for tasks to be set youre one step ahead of the game.
• Exceptional Organisation:You can juggle multiple spinning plates without letting any drop.
• Confidence:You are comfortable communicating with everyone from delivery drivers to senior leaders.
• Punctuality:You understand that being on time is the foundation of a smooth-running office.
• Creativity:You bring fresh ideas to office layout events and problem-solving.

Requirements:

• Full Driving License:Ability to drive is essential for running office errands and coordinating off-site events.
• Tech Savvy:Proficient in Google Suite (advantageous) and comfortable learning new software (HRIS/Finance portals).
• Experience:Previous experience in an administrative front-of-house or coordinator role is highly desirable.

To give you peace of mind and let you focus on the things that are really important:

• Bupa Private Medical Insurance

• Income Protectionand Death in Service cover

• Company pension plan with enhanced employer contributions (dependent on job level)

• Enhanced maternity paternity and adoption leave

• Exclusive employee discounts and partner offers

We give you real choice and autonomy:

• Maximum work-life balance thanks tohybrid work models and flexible working hours

• 24 days of annual leave plus oneadditional wellbeing day

• Drive green with our Electric Vehicle Scheme or stay active with our Cycle to Work initiative

We invest in you professionally and personally:

• 2 paid Impact Daysper year to support your voluntary or community engagement

• A wide range of development formats including hackathons leadership programs internal trainings and monthly Lunch & Learn sessions

• Access to internal and externallearning and development opportunities

• Team spirit: Quarterly workshops and annual global events strengthen our cohesion across borders.