Accounts Payable Specialist

Bassett Mechanical is a 3rd generation family-owned company that provides custom-built industrial refrigeration HVAC plumbing metal fabricating and preventative maintenance service solutions to customers throughout the United States and the world. It is not only a great place to grow and thrive in your career. It is a place to truly belong. As a member of the Bassett Mechanical Team youll enjoy a competitive compensation and benefits package and many professional growth opportunities. From the moment youre hired to the day you retire youre a part of our Bassett Mechanical Team.

Position Purpose

Ensure validity and authorization of accounts payable invoices. Process accounts payable invoices on a daily basis. Complete related reporting requirements according to schedule.

Position Responsibilities

• Scan and/or upload accounts payable invoices into the software system performing daily data entry and data validation to ensure accuracy and completeness.
• Maintain good standing with vendors via monthly statements and answer accounts payable phone inquiries on a timely basis.
• Take appropriate action on discrepancies found between invoices and purchase orders.
• Follow up on credit memos due for returns or warranty issues.
• Process paper and electronic inventory charge outs on a daily basis.
• Provide and implement suggestions for improvements to the accounts payable processes.
• Update budget to actual spending data on a monthly basis.
• Perform purchase order and subcontract closing procedures on a monthly basis.
• Administer monthly Accounts Payable Brainstorm meetings
• Provide primary or secondary backup assistance for various functions within the accounting department.
• Establish and follow-through on a personal professional development plan.
• Support and maintain a safe and Lean work environment.
• Perform all duties within the quality management system and ISO standards.
• Other duties as assigned by manager.

Summary of Skills Knowledge and Abilities

• Prerequisites:
  • Minimum of an Associates degree in accounting; Bachelors degree in accounting is preferred.
  • Minimum of 4 years of work experience in construction accounting is preferred.
  • Knowledge of WI sales and use tax laws as they relate to construction contractors expenditures is preferred.
  • Basic understanding of accounting principles.
  • Efficient computer skills including working knowledge of Microsoft Excel and Outlook.
• Other Skills & Experience Required:
  • Ability to perform routine tasks with a minimal level of supervision. Non-routine tasks and special assignments may require check-ins with a manager.
  • Ability to perform a moderate level of communication (verbal and written) and customer service skills.
  • Ability to multi-task and prioritize.
  • Strong organization skills and attention to detail.

Direct Reports

• None