Court Operations Associate, Martin County

Are you interested in learning more about the legal system and how you can serve your community at the same timeTake your career to the next level and join The Minnesota Judicial Branch. The Fifth Judicial District is seeking a full-time customer focused team-oriented Court Operations Associate for Martin County Fairmont MN.

This position serves the public judges and other court stakeholders by processing cases providing exceptional customer service and ensuring compliance with applicable court rules polices and standards to achieve an impartial accessible fair and timely system of justice.

A successful candidate will need to possess strong technical and customer service skills in a high volume fast-paced environment which requires the ability to manage competing demands simultaneously.

Martin County is part of the Fifth Judicial District and works collaboratively with surrounding counties including Faribault Jackson and Watonwan Counties on a daily basis and Nobles Cottonwood Rock Pipestone Redwood Brown and Nicollet Counties as needed. The primary work location for this position is the Martin County Courthouse located at 201 Lake Avenue Fairmont MN. The regular work hours will be Monday - Friday 8:00 a.m. 5:00 p.m. This position may have the option of a hybrid work environment after the initial training period. Access to reliable internet connection is required.

The primary responsibilities for this position may include advanced case processing in an electronic environment providing exceptional customer service on the phone and in person and require the application of independent judgment and the interpretation of laws policies procedures and regulations based on training and knowledge gained through experience on the job.

Example of Duties

The following are examples of job dutiesthat may be expected for these positions:
Performs the full scope of varied court clerical work involved in case processing on Minnesota Court Information System (MNCIS) or related technology systems in the areas of criminal juvenile delinquency family probate civil or juvenile protection.

Provides assistancecourteously and effectivelyto attorneys parties self-represented litigants judges and the public by responding to a variety of questions in-person over the phone by mail and/or electronically; provides forms documents and court procedure information; assists public in filling out various applications and forms andarranges for language interpretation as needed.
Initiates case records using electronic means or paper documents; records required data regarding parties documents flags comments events and dispositions in case processing system and other relevantsystems; reviews for completeness adequacy accuracy and compliance with rules/policies.
Performs in-court updating including calling cases taking minutes processing documents filed and distributed in the courtroom and recording required data regarding parties documents flags comments exhibits and events in electronic case management and other relevant systems in the courtroom andtakes court minutes and/or may operate an electronic recorder.
Coordinates jury and processing activities by assisting with juror check-in update jury case management system and assist with jury orientation.
May participate in and coordinate the scheduling and calendaring of court proceedings; sends out notices and contacts attorneys and parties concerning rescheduling.
May perform financial activities within the office; receipting bail payments making disposition entries and adjustments preparing and making bank deposits; balances tills and monitors accounts for delinquency; and Court Payment Center holding queues.

May perform the duties of an Electronic Recording Equipment Operator (EREO) including recording and monitoring court proceedings.

Typical Qualifications

QUALIFICATIONS: (Any combination of training and work experience which indicates possession of the knowledge abilities and skills listed. An example of an acceptable qualification for this position is:)

Minimum Qualifications:

• High School Diploma or Equivalent

• Six months of recent experience in the legal field or a highly technical customer focused administrative position

• OR Equivalent education and experience

Knowledge Skills and Abilities

• Experience using electronic applications such as Microsoft Office Suite Adobe Acrobat andthe ability to learn job related software

• Excellent communication skills including ability to communicate effectively in writing and verbally with attorneys court staff judicial officers and the general public including the handling ofsensitive and confidential matters.

• Experience in providing excellent customer service and interpersonal skills including the ability to de-escalate difficult customer interactions and process financial transactions accurately.

• Ability to prioritize and make decisions in accordance with laws regulations and departmental policies and procedures;to read and interpret legal documents of varying type and complexity;to understand and follow oral and written instructions.

• Ability to establish and maintain effective working relationships with others team orientated with a positive attitude.

Preferred Qualifications

• Associate or bachelors degree in criminal justice political science business administration or a related field.

• Experience working in the legal field or court setting.

• Extensive knowledge of current court policies proceduresprocesses and terminology.

• Knowledge and experience with Minnesota Court Information System (MNCIS) and e-File and Serve (EFS).

Supplemental Information

Work involves remaining in a stationary position most of the time in front of a computer using a keyboard mouse and operates a computer and other office equipment. Occasionally move about the work site to access file cabinets office equipment etc.

To Apply

Please complete your online application with a resume and cover letter attached by clicking the APPLY NOW link at the bottom of this page.

Bargaining Unit: AFSCME Labor Agreement.

This position is being posted internally and externally simultaneously in accordance with the AFSCME labor agreement. Current AFSCME represented employees must have served a minimum of six (6) months in their current position and be in good standing to be eligible to apply for a position vacancy. This position is non-exempt under the Fair Labor Standards Act.

All Employment offers are contingent upon satisfactory results of a criminal background check.

Please contact Human Resources at with questions regarding this position.