Event Coordinator II
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Job Location:
Monthly Salary:
Posted on:
21 hours ago
Vacancies:
1 Vacancy
Job Summary
Position Title:
Event Coordinator IIJob Group:
Professional & ScientificRequired Minimum Qualifications:
High school diploma or equivalent and 3 years of related experienceSpecial Required Qualifications
Drivers LicensePreferred Qualifications:
Bachelors degree in Business Management Event Management or related degree.Proficiency in Microsoft Office Suite as well as communication and collaboration platforms such as Zoom and Microsoft Teams.
Working knowledge or experience with event planning.
Experience working with financial management and/or event management platforms.
Experience in financial tracking and accounts payable.
Job Description:
Are you excited about working with a wide variety of clients vendors speakers and departments to bring impactful events to life Are you looking for a role that offers true worklife balance while giving you the freedom to use your creativity and ideas to shape conferences and events across Iowa State University
If so Conference Planning and Management (CPM) with Iowa State University Extension and Outreach is seeking qualified candidates for Event Coordinator II!
We are seeking a selfstarter with a proven ability to take initiative meet deadlines and manage multiple priorities across the team. This position will report to the Budget and Finance Specialist and assist with various aspects of financial and event planning functions and services required by conferences and events through the office of Conference Planning and Management.
What Youll Do:
Maintain event financial data payments invoices and account reconciliation.
Oversee vendor setup travel reimbursement processes and final event financial closeout.
Prepare routine financial reports and economic impact calculations.
Coordinate event logistics including facilities AV catering travel materials and volunteers.
Create initial budgets timelines and event plans; manage website updates and event communications.
Provide onsite support oversee setup/teardown and gather essential speaker/sponsor information.
Coordinate vendor contracts registration system tasks and agreement routing.
Facilitate speaker travel review registration invoices update staff calendars and support internal communication needs.
Maintain client relationships support rebooking and inquiries and assist with site visits and departmental outreach.
Participate in professional development committees and collaborative team activities.
A successful candidate will be engaged in the full event planning process and able to proactively initiate and carry out key support functions. This position works closely with CPM event planners the finance team and a range of clients vendors and service providers throughout all stages of the event cycle. The ideal candidate brings strong attention to detail financial accuracy organizational skills and adaptability. A high level of financial precisionalong with an understanding of financial statements and the impacts of vendor contractsis essential. This role supports multiple event planners and events simultaneously in a fastpaced environment.
Due to the nature of position this person must be flexible and willing to work non-traditional hours including occasional weekends and evenings as needed for events.
While this position is based out of Ames it will require travel between event locations and around the university. Driving will be required in this role.
Candidates must be legally authorized to work in the U.S. on an ongoing basis without sponsorship. Immigration sponsorship is not available for this position.
About Conference Planning and Management at Iowa State University:
Conference Planning and Managementis your resourcefor conferences and special events at Iowa State University across Iowa and beyond! Our experienced team has successfully managed local regional national and international events both on campus and outside the state. Whether you are faculty staff a student group at Iowa State University or simply are interested in hosting your event at Iowa State University or elsewhere we are here to help!
We have delivered great conference experiences for events ranging from 15 to 15000 attendeeswhether in the classroom across our campus and community or halfway around the world.
Level Guidelines
Career-level position demonstrating proficiency and knowledge of related competencies
Works under direct to general supervision and may receive guidance on more complex assignments
Follows established procedures for work assignments and completes assignments which are semi-routine and may be atypical in nature
Applies thorough knowledge to respond to inquiries and requests
Able to resolve most problems and issues and respond to requests without escalation
Provides guidance to students
May provide supervision to one to two other staff or lead a small work team
Appointment Type:
RegularNumber of Months Employed Per Year:
12 Month Work PeriodTime Type:
Full timePay Grade:
PS805Application Instructions:
To apply for this position please click on Apply and complete the Employment Application. Please be prepared to enter or attach the following:
1) Resume/Curriculum Vitae
2) Letter of Application/Cover Letter
If you have questions regarding this application process please email or call or Toll Free: 1-.
Why Choose ISU
Iowa State Employees enjoy comprehensive health and work-life benefits including medical and dental; as well as:
Retirement benefits including defined benefit and defined contribution plans
Generous vacation holiday and sick time and leave plans
Onsite childcare (Ames Iowa)
Life insurance and long-term disability
Flexible Spending Accounts
Various voluntary benefits and discounts
Employee Assistance Program
Wellbeing program
Original Posting Date:
March 9 2026Posting Close Date:
March 22 2026Job Requisition Number:
R18752Required Experience:
IC
Key Skills
- Time Management
- Marketing
- Customer Service
- Google Docs
- Organizational skills
- Expense Management
- Hospitality Experience
- Upselling
- Event Planning
- Events Management
- Event Marketing
- Project Coordination
About Company
Attending Iowa State University of Science and Technology (ISU) can be a whirlwind experience for some. ISU is a public land-grant institution offering higher education courses and programs with an emphasis on science, technology, and related areas. It's also home to the Cyclones athl ... View more
