Admin Associate
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Job Location:
Monthly Salary:
Posted on:
2 days ago
Vacancies:
1 Vacancy
Department:
Job Summary
Arcadis is the worlds leading company delivering sustainable design engineering and consultancy solutions for natural and built assets.
We are more than 36000 people in over 70 countries dedicated toimproving quality of life. Everyone has an important role to play. With the power of many curious minds together we can solve the worlds most complex challenges and deliver more impact together.
Role description:
We are looking for a dependable and detail-oriented Admin Associate to support leaders and provide administrative assistance to the broader team. This role combines executive support with team coordination inbox and calendar management tracker maintenance and preparation of reports and documentation. The ideal candidate is proactive organized and able to manage multiple priorities efficiently.
Role accountabilities:
- Provide comprehensive administrative support to assigned leaders including calendar management scheduling meetings and coordinating with internal and external stakeholders.
- Monitor and manage shared inboxes flagging priority items responding where appropriate and ensuring timely follow-ups.
- Prepare and format reports presentations and documents in line with company standards; assist with data entry and basic analysis in Excel.
- Maintain and update team trackers dashboards and documentation to support project tracking and business reporting.
- Organize and manage documents and resources using SharePoint or other internal systems ensuring accuracy and accessibility.
- Support meeting coordination including agenda creation minutes follow-ups and action tracking.
- Assist with the coordination of team activities stakeholder meetings engagement events and onboarding logistics.
- Raise purchase orders and support documentation for finance and procurement processes as needed.
- Provide general administrative support to the broader team and contribute to the smooth execution of day-to-day operations.
- Complete any other administrative tasks as assigned by leadership.
Qualifications & Experience
- Strong communication and interpersonal skills
- Excellent organizational and multitasking abilities
- Proficiency in Microsoft Office (Outlook Excel PowerPoint Word); experience with SharePoint is an advantage
- High level of discretion and professionalism when handling sensitive information
- Ability to work independently manage time effectively and adapt to changing priorities
Note: This role is open to new graduates and career shifters with up to 3 years of relevant experience.
Why Arcadis
We can only achieve our goals when everyone is empowered to be their best. We believe everyones contribution matters. Its why we are pioneering a skills-based approach where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together.
Youll do meaningful work and no matter what role youll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark on your career your colleagues your clients your life and the world around you.
Together we can create a lasting legacy.
Join Arcadis. Create a Legacy.
Our Commitment to Equality Diversity Inclusion & Belonging
We want you to be able to bring your best self to work every day which is why equality and inclusion is at the forefront of all our activities. Our ambition is to be an employer of choice and provide a great place to work for all our people. We are an equal opportunity employer; women minorities and people with disabilities are strongly encouraged to apply. We are dedicated to a policy of non-discrimination in employment on any basis including race caste creed colour religion sex age disability marital status sexual orientation and gender identity.
#LI-CB3
#LI-Hybrid
Required Experience:
IC
Key Skills
- Data Entry
- Adobe Acrobat
- AS400
- EDI
- Microsoft Outlook
- Cloud Architecture
- Microsoft Excel
- Quick Books
- Administrative Experience
- Order Fulfillment
- Project Implementation
- Sales Support
About Company
Arcadis is the leading global design & consultancy firm for natural and built assets. We are more than 27,000 people, in over 70 countries, who are dedicated to improving quality of life. We do so by developing innovative solutions to create liveable cities, to establish a people-cent ... View more
