Employee Records & Payroll Supervisor

Union: Non-union
Number of vacancies: 1
New or Replacement Position: Replacement
Site: Toronto General Hospital
Department: Employee Records & Payroll
Reports to: Senior Manager Payroll Compliance & Controls
Salary Range: $93015 - $139502 per annum
Hours: 37.5 hours per week
Status: Permanent Full-time
Closing Date: March 24 2026

Position Summary

Reporting to the Senior Manager Payroll Compliance & Controls with day-to-day operational oversight from the Payroll Operations Manager the Payroll Supervisor oversees end-to-end payroll processing of the Employee Records & Payroll team ensuring accurate and timely employee payments and maintaining compliance with statutory and labor regulations.  This role provides leadership and direction to a team of 22 Employee Records & Payroll Administrators. This will be achieved by establishing and maintaining accuracy in employee life cycle changes and adhering to a schedule of payroll runs that meets legal contractual and administrative guidelines.  In addition to providing leadership and guidance to the ERC & Payroll Team regarding technical and procedural issues the Supervisor will also act as the point of contact for team members to help answer questions and resolve concerns or issues in accordance with UHNs principles and values.

Duties

• Fostering an atmosphere where exceptional customer service is the standard
• Modeling and encouraging a culture of continuous improvement and excellence in service delivery
• Collaboration with Payroll Operations Manager on day to day operations
• Collaborate with partnering departments to ensure process and adherence to all employee related transactions and reporting for all areas impacting employee experience
• Proactive measures to ensure validity accuracy and best practice for system outputs
• Responsible for the accuracy of essential payroll reconciliations and remittances including all CRA and Employer/Employee deductions
• Ensure precise and punctual submission of annual filings and reports to CRA including T4 and T4As as well as HOOPP
• Responds to external agencies such as Union CRA Family Support garnishment etc.
• Record payroll journals monthly vacation/stat accruals and days accrual in the General Ledger.
• Identify and promptly resolve payroll discrepancies calculating manual adjustments as needed.
• Mentor and coach ERC & Payroll Team including submission of timesheet and vacation requests while balancing workload and deliverables of the Team
• Provide analysis for ad hoc reports for external stakeholders including MOH OHA and unions
• Oversees and ensures timely distribution of time sheets pay statements and paid hours report to appropriate Hospital personnel
• Assists in establishing appropriate procedures regarding the request for information from employees managers and external areas

Qualifications :

Qualifications

• Minimum of 3-5 years of related payroll experience including supervisory experience within a large complex unionized and non-unionized organization.
• Experience with in-house payroll administration is required.  Exposure to health care would be an asset.
• Possesses comprehensive knowledge of Federal and Provincial payroll legislation and compliance in Canada. 
• Demonstrated database and spreadsheet software experience at an advanced level.
• Post Secondary certificate in Payroll Accounting Human Resources or a related discipline. Payroll Compliance Professional (PCP) preferred
• Knowledge of accounting practices and procedures including account reconciliations
• Strong Excel Skills (i.e. pivot tables; xlookup/vlookup sumif etc.)
• Exceptional analytical and problem-solving skills with a focus on accuracy and detail
• Proven organizational skills with the ability to manage competing priorities in a deadline-driven environment.
• Demonstrated experience building a payroll function that promote best practices and outstanding client service in a complex fast-paced and dynamic environment.

Additional Information :

Why join UHN

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world UHN offers a wide range of benefits programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor allowing you to find value where it matters most to you now and throughout your career at UHN.

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel restaurants parking phone plans auto insurance discounts on-site gyms etc.)

Current UHN employees must have successfully completed their probationary period have a good employee record along with satisfactory attendance in accordance with UHNs attendance management program to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates.  Please ensure you check your email regularly.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading inaccurate or incorrect UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest however only those selected for further consideration will be contacted.

Remote Work :

No

Employment Type :

Full-time