Administrative Coordinator

About the job

Company Description

Infracon Construction Inc. has over 40 years of experience delivering innovative technology and client-focused construction services within Western and Northern Canada. Specializing in earthworks construction pipeline integrity hydrovac and airvac concrete geomembrane liners and aggregates. The company prides itself on integrity compassion and a commitment to education innovation and environmental sustainability. Infracon partners with a number of Canadian Indigenous groups to ensure mutual success and collaboration. To learn more visit .

Location: Calgary AB
Company: Infracon Construction Inc.

Position Overview

Infracon Construction Inc. is seeking a highly organized and detail-oriented Administrative Coordinator to support our Calgary operations. This role plays an important part in ensuring the efficient administration of financial and office processes while supporting project operations.

Reporting to the Operations Coordinator the successful candidate will assist with accounts payable accounts receivable and general administrative functions to support the Calgary office and operational teams.

The ideal candidate will be a proactive self-starter with strong attention to detail excellent organizational skills and the ability to manage multiple priorities in a fast-paced environment.

Core Competencies

• Customer Focus
• Communication
• Teamwork
• Quality Oriented
• Problem Solving
• Accountability
• Dependability
• Ethics & Integrity

Key Responsibilities

Accounts Payable

• Process accounts payable invoices for the Infracon group of companies.
• Verify invoice coding and ensure appropriate approvals are obtained.
• Enter invoices accurately into the accounting system.
• Prepare and maintain accounts payable aging reports.
• Generate and process vendor payments.
• Reconcile vendor statements and resolve discrepancies in a timely manner.
• Maintain vendor records and respond to vendor inquiries.
• Monitor and manage accounts payable email correspondence.

Accounts Receivable

• Assist with preparation and issuance of client invoices and progress billings.
• Monitor accounts receivable balances and follow up on outstanding invoices.
• Process incoming payments and apply them to the appropriate accounts.
• Maintain accurate customer records within the accounting system.
• Assist with receivables reporting and reconciliation.
• Support project teams with documentation required for billing.

Project & Operations Administrative Support

• Assist with entry and tracking of project-related labour equipment and materials data.
• Maintain project documentation including contracts purchase orders change orders and project correspondence.
• Support preparation and tracking of project cost reports and internal project documentation.
• Coordinate with field supervisors and operations staff to collect required administrative documentation.
• Assist with subcontractor documentation compliance records and invoice submissions.
• Maintain accurate document control and filing systems for operational records.
• Assist with preparation of operational and financial reports as requested by management.

Administrative Support

• Provide general administrative support to the Calgary office and operational teams.
• Maintain accurate filing and document control systems.
• Assist with purchase orders requisitions and tracking logs.
• Coordinate travel arrangements meeting schedules and office logistics as required.
• Support onboarding documentation and administrative processes when required.
• Maintain databases contact lists and internal documentation.
• Assist with preparation of reports and spreadsheets for accounting and operations teams.
• Perform additional administrative and accounting duties as required to support company operations.

Qualifications

• 2 years experience in administrative support accounting support or office administration roles.
• Post-secondary education in Business Administration Accounting or Office Administration is considered an asset.
• Familiarity with general accounting principles.
• Experience with accounting or job-costing software is considered an asset.
• Strong proficiency in Microsoft Office (Excel Word Outlook).
• Strong attention to detail and data accuracy.
• Excellent organizational and time management skills.
• Strong communication and interpersonal skills.
• Ability to work independently and collaboratively in a team environment.
• Experience working in construction industrial services or project-based environments is an asset.

Compensation & Benefits

Infracon offers a competitive compensation package including:

• Salary range: $60000 $70000 per year depending on experience
• Comprehensive benefits program
• Opportunities for professional development and career growth
• A collaborative and team-focused work environment

If youre driven detail-oriented and want to build your sales career in a respected Canadian construction company wed like to meet you.