Grant Financial Administrator II, CUTR

The individual selected for this position will be responsible for reviewing project proposals evaluating sub-agreement scopes of work with sub-recipients and supporting the financial administration and management of awards issued to USFs Center for Urban Transportation Research (CUTR) by federal state local and private industry sponsors. A key component of this role is the oversight of U.S. Department of Transportation (USDOT)funded research projects and their associated sub-awards ensuring full regulatory statutory and contractual compliance.
This position will play a critical role in monitoring project performance tracking deliverables and ensuring adherence to the terms conditions and scopes of work outlined in each award. The incumbent will also be heavily involved in preparing and coordinating progress reports for sponsors as well as identifying documenting and monitoring any cost-share or match requirements associated with federal grants and cooperative agreements. Close coordination with CUTR faculty the USF College of Engineering and Sponsored Research will be essential. The individual in this role must be able to interpret sponsor guidelines communicate financial and administrative requirements and provide proactive support to ensure CUTRs research activities remain compliant and meet all required deadlines. This position will be involved in both pre- and post-award activities as noted below.

PreAward Support (15%)

Supports the development of federal proposals including University Transportation Centers and other U.S. Department of Transportation programs.

Facilitates the proposal submission process by ensuring all components meet sponsor and university requirements including verifying required documents and compliance with federal regulations such as OMB Uniform Guidance.

Assists with budget development and the creation of initial costsharing plans.

Reviews contract terms and conditions to ensure reporting timelines deliverables and compliance requirements are clearly communicated at project initiation.

Establishes appropriate recordkeeping controls to maintain the Universitys official sponsored project records as well as CUTRs internal financial documentation within UKG Emburse and other centerspecific platforms.

PostAward Administration (35%)

Manages the financial administration of grants and awards including large multiyear federal projects.

Accurately establishes grant budgetsincluding cost sharingand ensures all sponsorrequired documentation is communicated to PIs and project staff.

Creates and maintains costsharing budgets and expenditure plans in university and CUTR systems; assists with budget modifications as needed.

Conducts subrecipient risk assessments and ongoing monitoring to ensure compliance with applicable regulations policies and match requirements.

Reviews subrecipient and consultant invoices for accuracy and compliance.

Serves as a liaison between CUTR faculty PIs sponsoring agencies Sponsored Research and other university offices to resolve financial or budgetary issues.

Acts as the primary financial point of contact between CUTR and central USF departments including the Controllers Office and Sponsored Research.

Compliance and Reporting (30%)

Monitors expenditures and performs monthly reconciliations to ensure all project charges comply with USF policies and federal and state guidelines.

Ensures adherence to OMB Uniform Guidance and other sponsorspecific regulations.

Assists with effort reporting and prepares financial and final reports required for grant closeout.

Provides technical support to sub-awardees subgrantees and consultants to ensure accurate and compliant billing to sponsors.

Generates required budget and financial reports including quarterly or other periodic submissions mandated by the sponsoring agency.

Reviews and verifies payroll and nonpayroll expenditure transfers budget transfers tuition charges extra compensation and other financial transactions; evaluates their impact on effort reporting and costsharing commitments.

Oversees overall financial management of assigned projects to ensure expenditures align with awarded contract terms and university policies.

Provides financial data projections and budgetary reports to PIs and project staff to support informed decisionmaking.

Analyzes grant budget activity and prepares responses to sponsor or auditor inquiries based on a thorough review of accounting transactions contract terms federal/state/university guidance and discussions with faculty and staff.

Serves as a central resource for policy interpretation advising CUTR faculty on allowable costs and required administrative procedures.

Payroll Processing and Fiscal Oversight (15%)

Supports the collection and review of biweekly timesheets and monitors pay distribution to ensure payroll charges to projects are accurate and compliant.

Monitors grantrelated purchasing travel and payroll activity; processes salary and nonsalary cost transfers as needed.

Processes student tuition waivers associated with sponsored projects.

Reviews and approves expenditure transfers and override requests.

Reviews project financials during closeout to ensure all funds have been received expenditures match reported amounts and all university and sponsor requirements have been met.

5%Performs other duties as assigned to support CUTRs fiscal and research administration operations.

Minimum Qualifications:
* The position requires a Bachelors degree and 2 years of research administration or other professional administrative experience directly related to the position; or a Masters degree.

* Degree Equivalency Clause: Four years of direct experience for a bachelors degree.
Senate Bill 1310- The Florida Senate ( is conditional upon meeting all employment eligibility requirements in the U.S.
SB 1310: Substitution of Work Experience for Postsecondary Education Requirements
A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of years of direct experience required not to exceed:
(a) Two years of direct experience for an associate degree;
(b) Four years of direct experience for a bachelors degree;
(c) Six years of direct experience for a masters degree;
(d) Seven years of direct experience for a professional degree; or
(e) Nine years of direct experience for a doctoral degree
Related work experience may not substitute for any required licensure certification or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment.
Minimum Qualifications that require a high school diploma are exempt from SB 1310.

Preferred Qualifications:
* 5 years of related experience to managing grants and contracts
* Demonstrated experience with Federal Acquisition Regulations (FAR) USDOT contracts and OMB circulars

This job is subject to Foreign Influence Screening:During the 2021 Florida legislative sessionHouse Bill 7017 (HB 7017)was passed and later signed into law by Governor DeSantis. The new law modifies a variety of Florida Statutes to address concerns regarding improper foreign influence. With regard to employment at major research institutions like the University of South Florida the new law requires thorough review of certain applicants for positions involving research.