Mail Clerk

Rawlins, WY - USA

Monthly Salary: Not Disclosed

Posted on: 2 days ago

Vacancies: 1 Vacancy

Job Summary

Description and Functions

Open Until Filled

GENERAL DESCRIPTION:

The Wyoming Department of Corrections at the Wyoming State Penitentiary is seeking a detail-oriented and dependableMailroom Clerk to support daily mailroom operations within a correctional facility. This role plays a vital part in maintaining the safety and security of the institution by sorting screening and processing inmate mail identifying potential contraband and ensuring all correspondence is handled accurately and efficiently. The position also manages mail tracking operates specialized equipment and provides administrative support while helping maintain an organized secure and well-run facility.

Working for the State of Wyoming offers more than a paycheck. Our total compensation package includes:

Comprehensive health dental and vision insurance
Paid vacation sick leave FMLA and holidays
Retirement - Pension and 457B plans that help you build a secure future
Flexible schedules and work-life balance options
Meaningful work that makes a difference for Wyoming communities and MUCH MORE!

Click here for detailed information or you can watch this short video to learn about our benefit package

Human Resource Contact: or 307-7776136

ESSENTIAL FUNCTIONS: The listed functions are illustrative only and are not intended to describe every function that may be performed at the job level.

Process open and scan incoming and outgoing inmate mail to decrease the introduction of contraband by promoting the safety and security of staff inmates and the public and promoting the correctional facilitys good order.
Accurately receive money.
Handle contraband identification and processing.
Operates mailroom machinery and/or data center printers.
Train other employees on areas of expertise as needed.
Process and track outgoing inmate packages.
Primarily responsible for retrieving and delivering all mail to and from the Post Office including institutional mail.
Inform inmates and staff of changes within the Postal Service such as postage rates addressing international mail etc.; operation and maintenance of the postage meter
Record all incoming and outgoing legal mail and process regular mail as well as incoming inmate legal mail.
Coordinates mail activity with other areas by carefully scheduling delivery times and places keeping to a strict schedule that will not interfere with those activities necessary to maintain the good order and security of a correctional institution.
Operates mailroom machinery and/or data center printers.
Handles contamination biohazards etc. and signs for these when dealing with health labs etc.
Responsible for scanning for contraband and other items that are not allowed in facilities; processing inmate mail and staff; and retrieving and delivering all correspondence to and from the Post Office. And being in daily contact with felons.
Ensures that relevant information related to inmate management is identified flagged shared with appropriate staff and properly processed.
Gain information from PSI and social history; input into a database from the inmates immediate family members
Acts as the subject matter expert in a specific mailroom function including mail-related computer and database programs.
May act as the Mail Services Supervisor in their absence.
Responsible for ensuring a safe and enjoyable workplace including participation in initiatives designed to promote a positive work environment

Qualifications

PREFERENCES:

Preference may be given to applicants who have mailroom experience or who have worked in a correctional setting.

KNOWLEDGE:

Knowledge of the use of computers.
Knowledge of the Inmate Funds program for the receipt of incoming money.
Knowledge of court decisions institutional and Department of Justice policy.
Knowledge of inmate movement and the inner workings of correctional institutions.

MINIMUM QUALIFICATIONS:

Education:

High School Diploma

Experience:

0-1 year of progressive work experience (typically in Business) with acquired knowledge at the level of a Mail Clerk I

Certificates Licenses Registrations:

Must possess and maintain a valid drivers license.

Education & ExperienceSubstitution:

1-2 years of progressive work experience (typically in Business) with acquired knowledge at the level of a Mail Clerk I

Certificates Licenses Registrations:

Must possess and maintain a valid drivers license.

Necessary Special Requirements

PHYSICAL WORKING CONDITIONS:

Must be able to lift 50 pounds withstand weather extremes and maintain a good working relationship with staff.
Exposure to hazardous materials bodily fluids chemicals body parts bio-hazards and potential explosives requires handling time-sensitive mail constant exposure to elements driving delivery vehicles and operating large and complex mailroom equipment.
Exposure to inside and outside environmental conditions.
Walking on cement floors regularly.
Stooping bending kneeling and crouching on an occasional basis.
Reaching regularly.
Typing/Repetitive motion frequently.
Pre-service training is required.

NOTES:

FLSA: Non-Exempt
This position must pass a background/reference check.
The Wyoming Department of Corrections is a Drug-Free Workplace. Per WDOC policy all staff are subject to drug testing while employed by WDOC. Successful applicants for employment must pass a background/reference check and drug screen prior to the appointment.
WDOC is a Tobacco-Free workplace and prohibits the taking carrying possessing or introducing of smoking materials smokeless tobacco or tobacco substitutes on or into WDOC facilities and grounds.
WDOC has a strict dress code policy to includes standards for facial hair body art and piercings/gauges. All applicants must meet the standards of this dress code to be considered for employment.
WDOC offers a competitive benefits package including medical dental and life insurance paid vacations and sick leave paid holidays a tuition reimbursement program Wyoming State Retirement and 457 deferred compensation program longevity pay and opportunities for advancement. Please visit our website at: Information

Click here to view the State of Wyoming Classification and Pay Structure.
Click here to view the State of Wyoming Total Compensation Calculator.
URL: State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.

Class Specifications are subject to change please refer to the A & I HRD Website to ensure that you have the most recent version.

Description and FunctionsOpen Until FilledGENERAL DESCRIPTION:The Wyoming Department of Corrections at the Wyoming State Penitentiary is seeking a detail-oriented and dependableMailroom Clerk to support daily mailroom operations within a correctional facility. This role plays a vital part in maintai...

Description and Functions

Open Until Filled

Working for the State of Wyoming offers more than a paycheck. Our total compensation package includes:

Comprehensive health dental and vision insurance
Paid vacation sick leave FMLA and holidays
Retirement - Pension and 457B plans that help you build a secure future
Flexible schedules and work-life balance options
Meaningful work that makes a difference for Wyoming communities and MUCH MORE!

Click here for detailed information or you can watch this short video to learn about our benefit package

Human Resource Contact: or 307-7776136

ESSENTIAL FUNCTIONS: The listed functions are illustrative only and are not intended to describe every function that may be performed at the job level.

Process open and scan incoming and outgoing inmate mail to decrease the introduction of contraband by promoting the safety and security of staff inmates and the public and promoting the correctional facilitys good order.
Accurately receive money.
Handle contraband identification and processing.
Operates mailroom machinery and/or data center printers.
Train other employees on areas of expertise as needed.
Process and track outgoing inmate packages.
Primarily responsible for retrieving and delivering all mail to and from the Post Office including institutional mail.
Inform inmates and staff of changes within the Postal Service such as postage rates addressing international mail etc.; operation and maintenance of the postage meter
Record all incoming and outgoing legal mail and process regular mail as well as incoming inmate legal mail.
Coordinates mail activity with other areas by carefully scheduling delivery times and places keeping to a strict schedule that will not interfere with those activities necessary to maintain the good order and security of a correctional institution.
Operates mailroom machinery and/or data center printers.
Handles contamination biohazards etc. and signs for these when dealing with health labs etc.
Responsible for scanning for contraband and other items that are not allowed in facilities; processing inmate mail and staff; and retrieving and delivering all correspondence to and from the Post Office. And being in daily contact with felons.
Ensures that relevant information related to inmate management is identified flagged shared with appropriate staff and properly processed.
Gain information from PSI and social history; input into a database from the inmates immediate family members
Acts as the subject matter expert in a specific mailroom function including mail-related computer and database programs.
May act as the Mail Services Supervisor in their absence.
Responsible for ensuring a safe and enjoyable workplace including participation in initiatives designed to promote a positive work environment

Qualifications

PREFERENCES:

Preference may be given to applicants who have mailroom experience or who have worked in a correctional setting.

KNOWLEDGE:

Knowledge of the use of computers.
Knowledge of the Inmate Funds program for the receipt of incoming money.
Knowledge of court decisions institutional and Department of Justice policy.
Knowledge of inmate movement and the inner workings of correctional institutions.

MINIMUM QUALIFICATIONS:

Education:

High School Diploma

Experience:

0-1 year of progressive work experience (typically in Business) with acquired knowledge at the level of a Mail Clerk I

Certificates Licenses Registrations:

Must possess and maintain a valid drivers license.

Education & ExperienceSubstitution:

1-2 years of progressive work experience (typically in Business) with acquired knowledge at the level of a Mail Clerk I

Certificates Licenses Registrations:

Must possess and maintain a valid drivers license.

Necessary Special Requirements

PHYSICAL WORKING CONDITIONS:

Must be able to lift 50 pounds withstand weather extremes and maintain a good working relationship with staff.
Exposure to hazardous materials bodily fluids chemicals body parts bio-hazards and potential explosives requires handling time-sensitive mail constant exposure to elements driving delivery vehicles and operating large and complex mailroom equipment.
Exposure to inside and outside environmental conditions.
Walking on cement floors regularly.
Stooping bending kneeling and crouching on an occasional basis.
Reaching regularly.
Typing/Repetitive motion frequently.
Pre-service training is required.

NOTES:

FLSA: Non-Exempt
This position must pass a background/reference check.
The Wyoming Department of Corrections is a Drug-Free Workplace. Per WDOC policy all staff are subject to drug testing while employed by WDOC. Successful applicants for employment must pass a background/reference check and drug screen prior to the appointment.
WDOC is a Tobacco-Free workplace and prohibits the taking carrying possessing or introducing of smoking materials smokeless tobacco or tobacco substitutes on or into WDOC facilities and grounds.
WDOC has a strict dress code policy to includes standards for facial hair body art and piercings/gauges. All applicants must meet the standards of this dress code to be considered for employment.
WDOC offers a competitive benefits package including medical dental and life insurance paid vacations and sick leave paid holidays a tuition reimbursement program Wyoming State Retirement and 457 deferred compensation program longevity pay and opportunities for advancement. Please visit our website at: Information

Click here to view the State of Wyoming Classification and Pay Structure.
Click here to view the State of Wyoming Total Compensation Calculator.
URL: State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.

Class Specifications are subject to change please refer to the A & I HRD Website to ensure that you have the most recent version.