Office Clerk

• Industry: Food Distributor
• Position: Office Clerk (Full-time)
• Reports to: Office Supervisor
• Location: Savage Maryland United States (On-site only)
• Working hours: Mon-Fri 9:00-17:00
• Salary: $20.00/h
• Benefits: Health insurance (Medical Dental 401K)

Position Overview

Perform wide-range of general administrative duties to support on-going operational needs. Handle routine human resource administration fleet management and branch-wide safety and compliance programs.

Tasks

• Verify accuracy of invoices.
• Compute record data and other information such as EOM report filing.
• Input orders for customers.
• Maintain positive customer relations.
• Assist sales representatives as needed.
• Support on-going sales activities as appropriate.
• Purchasing and inventory control
• Prepare credit memos as appropriate.
• Handle credit reference requests.
• Obtain and updates customers application document such as sales and use tax.
• Communicate with customers employees and other individuals to answer questions disseminate or explain information as appropriate.
• Answer telephones door and direct calls and take messages.
• Compile copy sort and file records of office activities business transactions and other activities.
• Operate office machines such as photocopiers and scanners facsimile machines voice mail systems and personal computers.
• Maintain and update filing mailing and database systems.
• Open sort and route incoming mail answer routine correspondence and prepare outgoing mail.
• Review files records and other documents to obtain information to respond to requests.
• Light maintenance duties.
• Provide back up support for other administrative functions (cross-training).

Work Context

• Requires making decisions that impact the results of co-workers clients and the company
• Requires written and oral communication in English
• Requires competition or awareness of competitive pressures
• Requires dealing with unpleasant angry or discourteous people
• Requires being exact or highly accurate
• Requires meeting strict deadlines
• Requires coordinating with others in accomplishing work activities
• Includes responsibility for work outcomes and results
• Requires working indoors in environmentally controlled conditions
• Requires repetitive movement sitting standing bending seeing hearing talking manual dexterity and flexibility in fingers and hands
• Requires reaching with hands and arms
• Includes responsibility for the health and safety of others

Work Activities

• Establish and maintain interpersonal relationships
• Attend staff meetings
• Use computers to enter access or retrieve data
• Organizing planning and prioritizing work
• Documenting/Reporting information
• Monitor processes materials and surroundings
• Evaluate safety operations
• Examine documents and data for completeness accuracy or conformance to standards
• Maintain records reports or files
• Greet and attend to guests and visitors

Qualifications

• Experience: 1 year
• Education: High School/G.E.D (College Preferred)
• Special Training: FDA OSHA etc.
• Additional Requirements: Prefer Bilingual (English w/ other language such as Korean Chinese or Japanese)
• Authorized to work in the U.S. without visa sponsorship

Skills

• Basic Skills (Active Learning/ Active Listening/ Critical Thinking/ Learning Strategies/ Monitoring)
• Social Skills (Coordination/ Instructing/ Persuasion/ Service Orientation/ Social Perceptiveness)
• Resource Management Skills (Management of Personnel Resources/ Time Management)
• Desktop Computer Skills (Spreadsheets- Microsoft Excel/ Internet/ Navigation/ Word Processing/ Databases)
• Specific Tools & Technology (MS Office (Word Excel PowerPoint/ EZLabor (ADP Timekeeping System))