Executive Assistant (fmd) to the COO and CPO

At Aleph Alpha we are shaping the future of AI with European values at the core. The heart of our product is developing cutting-edge generative AI solutions with a strong emphasis on sovereignty ethical development and societal benefit. Our generative AI offering empowers businesses governments and individuals to achieve their full potential.

We are looking for a motivated highly organized and detail-oriented Executive Assistant to support our COO and CPO in our new office in Berlin. The role is perfect for a high-potential individual who is early in their career or returning to the workforce and thrives in a fast-paced startup environment.

You will work as part of a collaborative support team ensuring the COO and CPOs day-to-day operations run smoothly. While you will have guidance from the broader team we value someone who is eager to take ownership of their tasks and bring a can-do attitude to every challenge.

Your responsibilities:

• Calendar Coordination: Managing a busy calendar scheduling meetings and ensuring the COO and CPO are well-prepared for their daily appointments.

• Travel Arrangements: Organize domestic and international travel including booking flights hotels and local transport and preparing clear itineraries.

• Meeting Support: Help collect and prepare meeting materials and presentations. Track action items and remind the team of upcoming deadlines.

• Expense Handling: Organize and submit monthly expense reports accurately and on time.

• Team Support: Work closely with the existing support team to share information and ensure seamless coverage during office hours.

Your profile:

• Language Skills: Professional working proficiency in both German and English (C1 level preferred).

• First Experience: Some prior experience in an office coordination project management or assistant role (internships or 12 years of experience are a great fit).

• Reliability & Detail: You are someone who catches the small things and takes pride in delivering high-quality accurate work.

• Proactive Mindset: You dont wait to be told what to do; you look for ways to be helpful and enjoy solving problems independently.

• Discretion: You understand the importance of confidentiality and handle sensitive information with the utmost integrity.

• Tech Savvy: Comfortable using the Google Suit and quick to learn new digital tools.

• Adaptable: You stay calm when plans change and can pivot between different tasks easily.

• Office presence: you enjoy and contribute to a strong office culture and will work from the office 3-4 days per week.

What you can expect from us:

• Become part of an AI revolution!

• 30 days of paid vacation

• Access to a variety of fitness & wellness offerings via Wellhub

• Mental health support through

• JobRad Bike Lease

• Substantially subsidized company pension plan for your future security

• Subsidized Germany-wide transportation ticket

• Budget for additional technical equipment

• Flexible working hours for better work-life balance and hybrid working model

• Virtual Stock Option Plan

Required Experience:

Chief