Office Coordinator
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Job Location:
White Plains, NY - USA
Monthly Salary:
Not Disclosed
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Summary: This position requires a commitment to engaging homeless individuals with dignity and respect. Under the direction of the Deputy Director of Shelter Services the role of the Office Coordinator ensures that all aspects of internal operations run smoothly and efficiently to better serve staff guests volunteers and vendors
General Responsibilities:
- Answer and direct incoming calls in a professional manner; take and deliver detailed messages.
- Greet residents and guests with a positive and welcoming manner.
- Main point of contact with the Department of Social Services (DSS) regarding daily shelter placements managing individuals on shelter Pause List and reconciliation of shelter Census data.
- Maintain and manage shelter room assignments (Bedsheets) to streamline resident placements into their respective rooms.
- Manage all inbound mail for OA shelter residents and staff and ensure all mail is placed in individual mailboxes.
- Maintain Vendor Logbook to ensure all vendors sign-in and sign-out as required when visiting the shelter.
- Work closely with Deputy Director and Director of Shelter Services to ensure that all shelter forms and posted documents are current and meet all shelter and/or DSS oversight requirements.
- Develop cordial relationships with residents to create a positive atmosphere.
- Assist Deputy Director in maintaining staff training calendar and other related meetings and activities.
- Serve as initial contact for all shelter donations working closely with LUWs Engagement Manager to document and coordinate receipt and distribution of donations.
- Act as back up to client care staff monitoring security cameras screening visitors for entrance into the shelter and maintaining sign-in log. May also check client bags.
- Maintain physical and electronic filing systems and responsible for the inventory of office supplies.
- Attend staff meetings and in-service training when required.
Qualifications:
- High School Diploma required
- Must have 3 years of office experience. Some experience working in a human services setting a plus.
- Solid computer skills including Outlook Word Excel and data entry. Power Point desirable.
- Must be highly organized with good attention to detail and a demonstrated ability to respond quickly to changing priorities.
- Strong time management skills and a roll up the sleeves approach to get the job done are a must.
Required Experience:
IC
Key Skills
About Company
Lifting Up Westchester is a community-based nonprofit that provides life-changing support to people who are experiencing homelessness or are struggling to meet other basic needs. We work together with those we serve to build a more secure future for them and their families.
