Facilities & AV Support Coordinator (3 month temporary contract)

Detailed Description

Status: 3 month Temporary contract with potential for extension Full-Time
Work Location:In Office 5 days a week at our office in Downtown Vancouver

Schedule: MondayFriday 37.5 hours/week; lunch break is not paid; regular office hours are 8:30am-4:30pm; flexibility required to start earlier and end earlier or start later and end later depending on meeting schedules

Salary: $30 an hour

Who we are

The British Columbia College of Nurses & Midwives (BCCNM) is the college empowered under the Health Professions Act to regulate the practice of all licensed practical nurses nurse practitioners registered midwives registered nurses andregistered psychiatric nurses in British Columbia. Regulation helps to protect the public by ensuring that professional care or service received by the public is competent ethical and meets the standards that society views as acceptable.

As western Canadas largest health profession regulator we believe a diverse and inclusive team enriches our efforts to protect the public. We welcome applications from all who reflect of the communities we serve and especially encourage Indigenous Peoples and members of equity-seeking groups to apply. We believe diverse perspectives and experiences bring both innovation and better outcomes to the work we do and the decisions we make.

BCCNMs commitment to Indigenous Specific Anti-Racism

BCCNM is committed to working with Indigenous Peoples and health system partners to support Indigenous-specific anti-racist practices in the health system. As the largest health regulator in Western Canada BCCNM has the opportunity to influence the health professionals we regulate as well as the broader health-care system to break the cycle of racism and improve health outcomes for Indigenous Peoples. BCCNM has pledged to become culturally safe and anti-racist and to support the health professionals we regulate to do the same.

What we offer youââ

We are delighted to be recognized as one of BCs Top Employers. It is more than a badge of honor its a reflection of our people and the purpose that drives us every day. At BCCNM were creating a workplace where flexibility equity growth and connection are not just values theyre part of how we work. Whether its through hybrid work options meaningful employee engagement or our commitment to reconciliation were building something that matters. This honor reflects our unwavering commitment to creating a workplace where people truly thrive.

We promise to provide you with rewarding work that challenges you. You will be part of a passionate team contributing to our important mandate of protecting the public. As a member of the team you can expect to be working in a collaborative team-based environment and treated in a respectful and professional manner.

What youll be doing:

This role is central to ensuring our office environment remains functional professional and ready for in-person and hybrid meetings.

You will be the go-to person for physical room setups and the technical bridge that ensures our meetings run without a hitch.

You will engage with external vendors for regular maintenance services and accompany them when onsite.

Key Responsibilities:

Meeting Room & Event Logistics

• Physically reconfigure furniture (tables chairs partitions) for various meeting styles such as board meetings classroom setups or collaborative workshops.
• Collaborate with the Office Services team to ensure the rooms are tidy and stocked with requested meeting supplies.

Audiovisual (AV) Support

• Perform daily health checks on AV equipment in conference rooms.
• Provide hands-on assistance to staff for starting video conferences (Webex Zoom Teams etc.) connecting laptops to displays and selecting the proper camera speaker and microphone.
• Adjust monitor positions at user desks and replace malfunctioning monitors
• Ensure meeting room configuration and AV support instructions are provided in the booking system for the larger meeting rooms and either yourself or team members are scheduled to provide support at the start of meetings or at requested time.
• Report any technical issues with AV equipment to the Operations Coordinator

Vendor & Maintenance Coordination

• Schedule routine maintenance and emergency service calls related to the facilities.
• Escort and supervise vendorswhile they are on-site to ensure work is completed safely tested and according to office standards.

Administrative Support

• Manage the production of in-house signage specifically creating and updating staff nameplates and magnets.
• Assist in updating inventory management files and other documentation as needed.

Your education & skills :

1. Diploma in Audio-Visual Technology Facilities Management or Business Administration
2. 13 years of experience in a similar role
3. Ability to lift push and move office furniture (up to 50 lbs) throughout the day.
4. Comfort with AV hardware (HDMI dongles projectors in-room cameras and speakers Crestron or other room control systems) and video conferencing software.
5. Strong punctuality is a must as meeting room support is often needed at the beginning of the day.
6. Must be able to work earlier or later based on meeting schedules
7. A professional and helpful demeanor when interacting with all levels of staff from front-line staff to high-level executives and external contractors.
8. The ability to manage a calendar of vendor visits and prioritize tasks in a fast-paced environment.

Required Experience:

IC