Extra Duty Secretary III

Martinsburg, PA - USA

Monthly Salary: Not Disclosed

Posted on: 2 days ago

Vacancies: 1 Vacancy

Job Summary

Position Title: Extra Duty Secretary III

Pay Grade: Paygrade F hourly rate

Department/Building: 1453 Winchester Avenue Central Office

Reports To: Executive Director of Organizational Development and Student Learning Experiences

Start Date: March 17 2026

Schedule: Monday - Friday11:30 am -12:30 pm and 3:30 pm - 4:00 pm

Contract: Paid on a Timesheet

SUMMARY:

This position is an extra duty secretary to fill in at the front desk of 1453 Winchester Avenue Martinsburg to answer the door and the switchboard during the full time employees lunch 11:30 am - 12:30 pm and the hours 3:30 pm - 4:00 pm. Monday-Friday. Hours will be paid through a timesheet. This extra duty job cannot interfere with the fulltime employees contracted work hours.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Communicates collaborates and cooperates with colleagues supervisors and students.
Makes and receives telephone calls takes messages routes calls
Distributes mail
Greets visitors works with parents professional and non-certified staff in a pleasant and efficient manner
Types prepares distributes files records/reports correspondence mailings etc. related to building functions and principal needs
Takes/transcribes notes for correspondence
Maintains confidentiality
Operates standard office equipment
Takes in-service training as stipulated by contract
Distributes district flyers
Performs duties in accordance to contract W. Va. Code and policies.
Otherduties may be assigned.

SUPERVISORY RESPONSIBILITIES:

None.

QUALIFICATION REQUIREMENTS:

To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Take and pass the WV Department of Educations competency exams for secretary classification.

EDUCATION and/or EXPERIENCE:

High school diploma or general education degree (GED).

LANGUAGE SKILLS:

Ability to read and interpret documents such as safety rules operating and maintenance instructions and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of people.

MATHEMATICAL SKILLS:

Ability to add subtract multiply and divide in all units of measure using whole numbers common fractions and decimals.

REASONING ABILITY:

Ability to apply common sense understanding to carry out instructions furnished in written oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

OTHER SKILLS and ABILITIES:

Ability to pass a typing test at 45 words per minute. Ability to operate a personal computer and related software. Ability to get along with other people. Patience in dealing with parents and children. Ability to develop effective working relationships with students staff and the school community. Ability to communicate clearly and concisely both orally and in writing. Ability to perform duties with awareness of all district requirements and Board of Education policies.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job the employee is regularly required to stand walk and sit. The employee is occasionally required to stoop kneel crouch or crawl. The employee will occasionally lift and/or push up to 50 lbs. Specific vision abilities required by this job include close vision distance vision and depth perception.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate to loud.

EVALUATION:Job performance is evaluated in accordance to district guidelines by the district supervisor.

The information contained in this job description is for compliance with the American with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.

Required Experience:

Junior IC

Position Title: Extra Duty Secretary IIIPay Grade: Paygrade F hourly rateDepartment/Building: 1453 Winchester Avenue Central OfficeReports To: Executive Director of Organizational Development and Student Learning ExperiencesStart Date: March 17 2026Sched...