PortfolioProgramme Coordinator

Spektrum supports apex purchasers (NATO UN EU and National Government and Defence) and their Tier 1 supplier ecosystem with a wide range of specialist services. We provide our clients with professional services specialised aerospace and defence sales delivery and operational subject matter expertise. We are looking for personnel to join our team and support key client projects.

Who we are supporting

Allied Command Transformation (ACT) is NATOs leading agent for change: driving facilitating and advocating the continuous improvement of Alliance capabilities to maintain and enhance the military relevance and effectiveness of the Alliance. The main objectives of ACT are: providing appropriate support to NATO missions and operations; leading NATO military transformation; and improving relationships interaction and practical cooperation with partners nations and international organisations. ACT therefore leads Alliance concept development capability development training and lessons-learned initiatives and provides unfettered military support to policy development within NATO.

The program

Capability Development & Management Support (CDMS)

DCOS Capability Development (CAPDEV) acts as the Supreme Allied Commander Transformations Director for guidance direction and coordination of the activities and resources of the Capability Development Directorate.

The Requirements Division will execute all tasks and activities needed to support requirements management for NATO capabilities

The Capability Requirements (CR) Branch will develop the Capability Requirements Brief and recommended courses of action to resolve issues through the life cycle management of requirements using matrixed cross-functional project-specific Requirements Management teams.

The Requirements Forward Branch (Mons) is responsible for conducting requirements development and management representation and engagement-related functions in Europe.

The Capability Division coordinates the development of capabilities from capability planning through acceptance and then disposal with management entities NATO Headquarters staff and the NATO Governance Structure

The Capability Forward Branch (Mons) coordinates with ACO NCIA NSPA NATO HQ territorial Host Nations and NATO Centres of Excellence (COEs) to support the development of capabilities.

Strategic Plans and Policy (SPP) supports Allied Command Transformation in formalizing military advice to shape future military strategy political guidance and other policy documents supporting NATOs strategic objectives.

Role ID:ACT-CDMS-26-02-B-47

Background

Nuclear Consultation Command and Control (NC3)Modernisationprogrammeisthe largestprogrammein the Common Funded Capability Development portfolio. NC3 modernization has beenidentifiedby the Military Committee as a Key Requirement Area (KRA) for NATO 2030 with tens of billions of Euros of planned investment. It is also one of the most complexprogrammes that requires a sound orchestration across the Host Nations and the variety of Implementing entities involved to coordinate delivery life-cycle management and in-service operations of NC3 services and equipment.

NC3 workload has progressively increased with the approval of the CPP #1 and CPP #1 addendum in 2024 and 2025.

TheiCMOis orchestrating the delivery of 50 project proposals within the next18 months together with another CPP next year.

The coordination of support for the Secretariat function is a key element inmaintaininga comprehensive knowledge over the planning and execution of allProgrammesand Projects. This position manages collaborative tools anddataSharePoint of theProgrammeto enable full andtimelyaccessibility to the Management and Governancedocuments andensuring effective collaboration among multiple stakeholders. This position contributes directly to the Communication and engagement efforts performed by the Branch.

RoleDuties andResponsibilities

• Support the NC3ProgrammeDirector (PD) inmaintainingcomprehensive knowledge over the planning and execution of allProgrammesand Projects (Configuration/administration of keyProgrammedocuments).

• Support the Branch byassistingin stakeholder engagement and communicationsregardingall key engagements with ACO Nations and NATO HQ helping to liaise andfacilitateinformation flow/exchange withappropriate counterpartsthroughout the Alliance

• Support cross-functional managementregardingthe NC3programmeand ACT processes and procedures

• IKM - coordinate and manage an effective and efficientiCMOIKM (Share Point EDMS TRANSNET mailboxes) to enable full andtimelyaccessibility to all relevant Management and Governance documents

• Enable induction of newiCMOstaff members (course/training coordination IT account/access/equipmentcoordination).Supportmanagement and coordination ofprogramme-related meetings.

• Supportmanagement and coordination ofprogramme-related meetings.

• Support Tasker Tracker requirements.

• Support engagement & communication to the broader NATO NC3 Community of interest.

• Support the creation of MS-Office products for internal and external reporting.
• Other administrative tasks as required by theprogrammeDirector.

EssentialSkills and Experience

• Demonstrable working knowledge/experience in administration and management (IKM event organization and coordination human resource management or equivalent).

• Demonstrable working knowledge/ experience in multinational/ international organizations or defense and security-related organizations.
• Experience in management/coordination in a PortfolioProgrammeand Project Management environment.

Education

• An associate degree or higher.

Language Proficiency

• Advanced Proficiency in English

Working Location

• Norfolk VA USA

Working Policy

• On-Site

Contract Duration

• April2026 December 2030

Security Clearance

• Valid National or NATOSecretpersonal security clearance