Projects Executive Assistant

Shape Your World

At Alcoa you will become an essential part of our purpose: to turn raw potential into real progress. The way we see it every Alcoan is a work-shaper team-shaper idea-shaper & world-shaper.

This is your opportunity to help share the future of sustainability with world-changing innovations and low-carbon technologies. Become a valued part of the team thats shaping the future of aluminium revolutionising the way the world lives builds moves and flies. Be part of it and shape your world.

About the Role

Were looking for a proactive highly organised Executive Assistant who thrives on balancing executive support with our Capital Directors Capital Project Teams and departmental continuous improvement. If you enjoy supporting others creating clarity building relationships and driving meaningful outcomes this is a great opportunity to contribute and shape how the team operates.

In this role you will provide executive support to two Capital Directors and their teams that are based between the Perth Corporate and Booragoon Project office and will be a trusted partner who brings structure momentum whilst strengthening collaboration. Your key purpose and activities will include:

• Provide highlevel confidential support including managing calendars general administrative duties and coordinating with key stakeholders to ensure meeting requirements are met.

• Assisting with presentations weekly and monthly report.

• Support onboarding processes for new starters and contribute to team culture engagement and capability by acting as a systems expert and providing training on office and Alcoa platforms and procedures.

• Oversee travel logistics for executives and designated team members as required managing visas accommodation itineraries credit card reconciliations and related mobility requirements.

• Organise events (workshops forums recognition activities) prepare reports and presentation materials support budget administration and collaborate with other EAs to streamline processes.

Whats on offer

• Attractive remuneration and variable bonus plan.

• Employee growth and development opportunities.

• Parental leave support for all caregivers.

• Alcoa Live Well program offering travel lifestyle health and wellbeing discounts.

• Flexible work options.

• Generous leave entitlements including a leisure a day off every 4-week period.

• Salary packaging for a novated car lease employee share plan and superannuation options.

What you can bring to the role

• Extensive experience providing highlevel administrative support to multiple senior leaders within complex organisational environments with a strong understanding of executive responsibilities expectations and confidentiality obligations.

• Exceptional organisational communication and interpersonal skills with a demonstrated ability to manage sensitive information discreetly.

• Proactive highenergy approach that contributes positively to team culture promoting inclusion collaboration and a highperformance environment.

• Advanced capability in Microsoft Office and enterprise systems supported by a solutionsfocused mindset and a commitment to continuous improvement.

• High level of selfawareness with an ability to remain calm under pressure respond with empathy and create a supportive professional atmosphere. Like working as part of a team.

• Diploma of Business (desirable) with recent training or certification in contemporary executive assistant practices and technologies considered highly advantageous.

• A flexible approach to work with the ability to operate between Alcoas Perth and Booragoon offices and travel to Pinjarra (if required) balanced with work from home options.

While this role is advertised as fulltime were very open to considering parttime arrangements for the right candidate depending on skills and experience. Join us in shaping the organisation and helping build a legacy of excellence for future generations.

Additional information

• Interviews may progress prior to the closing date although all applications will be considered.

• You will only be contacted if you are shortlisted for an interview this process can take up to four weeks from the closing date.

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About the Location

Recognized as an industry pioneer Alcoa has established itself as an international company with operations across six continents. Alcoas Australian portfolio includes: two bauxite mines in Western Australia three alumina refineries at Kwinana Pinjarra and Wagerup and one aluminium smelter in Portland VIC and two corporate office facilities in Bindjareb and Booragoon. Wherever you choose to join us youll be joining a global team committed to advancing sustainability and delivering excellence and innovation.

We are values led vision driven and united by our purpose of transforming raw potential into real commitments to Inclusion Diversity & Equity include providing trusting workplaces that are safe respectful and inclusive of all individuals free from discrimination bullying and harassment and that our workplaces reflect the diversity of the communities in which we operate.

This is a place where you are empowered to do your best work be your authentic self and feel a true sense of belonging. Come join us and shape your career!

Your work. Your world. Shape them for the better.