Supv Admin Support
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Job Location:
Oyster Creek, TX - USA
Monthly Salary:
Not Disclosed
Posted on:
2 days ago
Vacancies:
1 Vacancy
Department:
Job Summary
Total Safety is looking for anAdministrative Support Supervisorto join their safety conscious team!The Administrative Support Supervisoris responsible forsupervising personnel and operations including the assignment and review of staff work interpretation of policy and procedures for staffinitiationand management of disciplinary actions interviewing andselectionof staff and scheduling of work time.âââ
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Total Safetyâis the worlds premier provider of integrated safety and compliance services and the products necessary to support them including gas detection respiratory protection safety training fire protection compliance and inspection industrial hygiene onsite emergency medical treatment/paramedicscommunications systems engineered systems design and materials management. Our Core Values are People Safety & Wellbeing Accountability Responsibility Empowerment Honesty Transparency and Integrity.â
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Essential Duties:â
- Coach counsel mentor and evaluate Administrative Assistant staff.â
- Develop and manage strong relationships with administrative assistants and managers.â
- Composes business correspondencemaintainsoffice files compiles financialinformationand serves as a liaison with the IT teamregardingnetwork and phone systems.ââ
- Maintains positive professional relationships with division managers and staffclientsand vendors.â
- Align administrative assistants to managers to ensure efficiency and effectiveness.â
- Approve time and update vacation schedules for all administrative staff.â
- Maintain log of operational support issues and elevate asrequired.â
- Track and enforce mandatory and as-needed training for administrative assistants.â
- Coordinate new hire orientation/training.â
- Meetgreetandassistnew employees as theyacclimatizetoa newoffice environment.â
- Coordinate internal moveschangesand new hire setups.â
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Skills and Experience:â
- Supervisory/lead experience preferred.â
- Direct experience with knowledge of departmentalfunction proceduresterminologyand interrelationships.â Internal experiencepreferred.âââ
- PC Skills withproficiencyin MS WordExceland Outlook.
- Ability to develop spreadsheets andmodifyformatsand ability to recommend improvements.
- Attention to detail.â
- Ability tomaintaindata integrity extractdataand prepare reports accurately andtimely.â
- Ability to meet deadlines.â
- Ability tomaintainconfidentiality with sensitive data and issues.â
- Good organization and time management skills to handle multiple tasks and changing priorities.â
- Must be able to workwithoutinterruption.âââ
- Mustdemonstrateabilityto work in a team environment and willingness to assumeadditionalor new responsibilities readily.â
Working Environment:â
- Spendsmost of the time in an office environment. Occasional visit toshoparea.â Must take careinmoving or lifting office supplies.ââ Infrequent exposure to shop hazards including noise heavy equipment high pressurechemicalsand fumes.â
Education:Associatedegree and a minimum of five (5) years of administrative experience.ââ
Total Safety and its subsidiaries afford equal opportunity in employment to all individuals regardless of race color religion sex age national origin pregnancy familial status disability status veteran status citizenship status geneticinformationor any other characteristic protected under Federal State or Local law. Total Safety is an Equal Opportunity Employer.â
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Key Skills
- Data Entry
- Adobe Acrobat
- AS400
- EDI
- Microsoft Outlook
- Cloud Architecture
- Microsoft Excel
- Quick Books
- Administrative Experience
- Order Fulfillment
- Project Implementation
- Sales Support
About Company
Total Safety combines Patented Technology, Safety Equipment Suppliers & a global network of Experts to answer your Safety Needs. Save Lives & Money Now!
