Executive Assistant
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Job Location:
Monthly Salary:
Posted on:
2 days ago
Vacancies:
1 Vacancy
Job Summary
Executive Assistant Job Description
At Aradius Group we believe strong leadership drives strong culture and strong culture drives results. We are seeking a highly organized proactive Executive Assistant to serve as a strategic partner to our Director of Finance & Administration and President. This role is designed to increase executive capacity by managing priorities coordinating workflows and ensuring follow-through on key initiatives.
If you thrive in fast-moving environments anticipate needs before they arise and take pride in operating with discretion and professionalism this role is for you.
What Youll Do:
Executive Support & Priority Management
- Manage and optimize executive calendars to align meetings and commitments with strategic priorities.
- Coordinate complex internal and external meetings including scheduling preparation of materials and follow-up.
- Attend leadership meetings as needed; document notes track action items and monitor progress.
- Anticipate executive needs and proactively resolve issues.
- Screen and prioritize communications to protect leadership time.
Communication & Documentation
- Draft and format professional correspondence reports presentations and spreadsheets.
- Prepare briefing materials and summaries for meetings and external engagements.
- Maintain organized electronic and physical files.
- Manage incoming mail and identify items requiring attention.
Project & Operational Coordination
- Support special projects and cross-functional initiatives.
- Maintain dashboards and tracking systems to ensure deadlines are met.
- Coordinate company events executive meetings and special functions.
- Facilitate travel arrangements expense reporting and related documentation.
- Perform occasional errands such as bank runs permit deposits and meeting procurement.
Confidentiality & Representation
- Handle sensitive information including financial data contracts personnel matters and strategic initiatives with discretion.
- Represent Aradius Group professionally with internal teams clients vendors and community partners.
Who We Are Looking For:
- Highly organized with the ability to manage competing priorities.
- Proactive and anticipatory addressing needs before they escalate.
- Strong judgment and discretion when handling confidential matters.
- Clear professional written and verbal communication skills.
- Detail-oriented with a commitment to accuracy.
- Process-minded with an interest in improving systems and workflows.
What You Bring:
- Bachelors degree in a business-related field or equivalent experience.
- 3 years of executive-level administrative support experience.
- Experience supporting multiple senior leaders preferred.
- Advanced proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook).
- Strong organizational time management and problem-solving skills.
Reasons youll love working here:
- Reliable and Flexible Hours: We will give you a schedule you can count on.
- Perks: Company Profit Sharing Program Business Expense & Mileage Reimbursement.
- Benefits: Access to a full benefits package including 401(k) 401(k) match PTO paid holidays medical vision dental company-paid short and long-term disability an Employee Assistance Program for free and confidential mental health legal and financial services Flexible Spending Account (FSA) options.
About Aradius Group:
We are more than a printer; we are a partner in growth. With over 165 years of experience Aradius Group blends tradition with innovation to help our clients stand out in a crowded world. Backed by cutting-edge technology and a team of industry experts we deliver personalized print direct mail e-commerce and marketing solutions that drive results.
Our mission is simple: to make meaningful connections. Whether through strategic campaigns or everyday communication we help brands connect with their audiences in ways that matter.
Required Experience:
IC
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
About Company
Commercial printing and direct mail services from Aradius Group. Digital, offset, creative, and fulfillment solutions to elevate your marketing.
