Who We Are

At Justworks youll enjoy a welcoming and casual environment great benefits wellness program offerings company retreats and the ability to interact with and learn from leaders in the startup community. We work hard and care about our most prized asset - our people.

Were helping businesses get off the ground by enabling them to focus on running their business. We solve HR issues. Were data-driven and never stop iterating. If youd like to work in a supportive entrepreneurial environment are interested in building something meaningful and having fun while doing it wed love to hear from you.

Were united by shared goals and shared motivations at Justworks. These are best summed up in our company values which are reflected in our product and in our team.

Our Values

If this sounds like you youll fit right in.

Who You Are

Youre hard-working kind and thoughtful with a positive attitude. You pay great attention to details and are meticulously organized. You have no issues rolling up your sleeves to get the job done and are open to learning and expanding beyond your comfort zone. As part of the People & Workplace team Justworks is seeking a Workplace Specialist who has the passion and the drive to ensure that our physical space reflects the success and culture of Justworks and enables our people to execute as an organization. You will manage the day-to-day operations in our Tampa office and support the People & Workplace initiatives in a hybrid working environment. Our team is responsible for ensuring that Justworks continues to be one of the best places to work!

Your Success Profile

What You Will Work On

• Cover the front desk
• Liaison between our NYC HQ and Tampa Office as it relates to workplace-related items in coordination with our Workplace Manager.
• Prepare support and communicate team initiatives like group lunches All Hands meetings team events and employee corporate events.
• Provide internal communication support to the Workplace team.
• Monitor Workplace Jira ticketing systems and ensure all tickets are answered and resolved to our standards.
• Oversee vendor management for the Tampa workplace.
• Ensure all required workplace compliance notices and related documents are in place.
• Stay connected to the People Team to align on issues culture policies and practices.
• Participate in or lead small to medium-scale Workplace projects and initiatives.
• Partner and develop strong relationships with all key business partners e.g. People Operations People Experience Business partners IT and Legal.
• Development and implementation of operational policies/procedures that are essential to the success of the office.
• Support the new hire onboarding process by providing access to the office space validating I-9 documentation and ensuring compliance with federal and state forms.
• Be the first point of contact for employee relations issues and escalations in Tampa. Working closely with the People Business Partner team.
• Support IT-related processes such as onboarding maintenance and upkeep of IT Vending Machines.
• Support the network team with any network-related issues such as troubleshooting on-site firewall wi-fi and connectivity issues.

How You Will Do Your Work

As a Workplace Specialist how results are achieved is paramount for your success and ultimately result in our success as an this role your foundational knowledge skills abilities and personal attributes are anchored in the following competencies:

• Consultative - takes an approach that focuses on building relationships with others understanding their problems and developing solutions to their challenges through open-ended questions and active listening.

• Detail-oriented - exercises extreme attention to detail; is thorough accurate organized and productive and seeks to understand both the cause and effect of a situation.

• Initiative and motivation - identifying what needs to be done and doing it before being asked or before the situation requires it.

• Functional expertise - subject matter expertise of specific function(s) including knowledge of principles practices and domain knowledge.

• Clear communication - the ability to articulate thoughts and express ideas effectively using oral written visual and non-verbal communication skills as well as listening skills to gain understanding.

In addition all Justworkers focus on aligning their behaviors to our core values known as COGIS. It stands for:

• Camaraderie - Day to day you can be seen working together toward a higher purpose. You like to have fun. Youre an active listener treat people respectfully and have a strong desire to know and help others.
• Openness - Your default is to be open. Youre willing to share information understand other perspectives and consider new possibilities. Youre curious ask open questions and are receptive to thoughts and feedback from others.
• Grit - You demonstrate grit by having the courage to commit and persevere. Youre committed and earnest and dive in to get the job done well with a positive attitude.
• Integrity - Simply put do what you say and say what youll do. Youre honest and forthright have a strong moral compass and strive to match your words with your actions while leading by example.
• Simplicity - Be like Einstein: Everything should be made as simple as possible but no simpler.

Qualifications

• Minimum of 3 years of experience in Facilities Management; preferably in a fast-growing start-up environment
• Minimum of 3 years of budget management experience financial forecasting and great vendor negotiation skills
• Prior human resources experience a plus
• Excellent written verbal and communication skills
• Passion for workplace experience facilities management office operations and best-in-class workplace culture
• Willingness and ability to adjust working hours to meet the needs of the business and team

#LI-Onsite #LI-MM3

Actual compensation is based on multiple factors that are unique to each candidate including and not limited to skill set level of relevant experience and specific work location. Salary ranges for positions based in other locations may differ based on the cost of labor in that location.

For more information about Justworks Total Reward Philosophy including all of the perks and benefits we are proud to offer our team members please visit Total Rewards @ Justworks.

Diversity At Justworks

Justworks is committed to maintaining a workplace where diversity of identity culture and life experience is the norm and is celebrated authentically and respected consistently. Diversity in our work our people and our product drives creativity and innovation entrepreneurial leadership and integrity competitiveness and collaboration throughout our business and in the market. We depend on our differences to make our team stronger our workplace more dynamic and our product accessible to all of our customers.

Were proud to be an equal opportunity employer open to all qualified applicants regardless of race color ancestry religion sex national origin sexual orientation age citizenship marital or familial status disability pregnancy gender identity or expression veteran status genetic information or any other legally protected status. Justworks is fully dedicated to providing necessary support to candidates with disabilities who may require reasonable accommodations. We also provide reasonable accommodations to employees based on their sincerely held religious beliefs as well as for other covered reasons consistent with applicable federal state and local laws. If youre in need of a reasonable accommodation please reach out to us at . Your comfort and success matter to us and were here to ensure an inclusive experience.

Our DEIB Report