Administrative Assistant, Learning Commons

• Maintain phone coverage greet visitors and students take messages relay information and answer questions. Handle high public contact efficiently and professionally. Have knowledge of Quinnipiac procedures OSA and Learning Commons operations answer questions within scope of knowledge and authority.
• Review and route incoming mail for appropriate distribution and action.
• Use Quinnipiacs Accommodate system fully and effectively including monitoring activity from students staff and faculty. Retrieve data and reports as needed.
• Gather and enter data for the preparation of various reports/documents.
• Organize and maintain a filing system for all pertinent department/program data so that it is readily accessible.
• Support student testing process and student accommodation process as directed.
• Arrange meetings as required notify participants and arrange for all materials food facilities media equipment budgets travel and support functions. Handle travel for administrative staff.
• Use University software to perform duties such as correspondence meeting minutes newsletter spreadsheets reports grants forms and memos. Proofread/edit work for accuracy format spelling punctuation and construction. Assure timely completion of all material.
• Assist with the organization preparation and ordering for receptions open houses information sessions conferences and other University events.
• Supervise and coordinate schedules for student workers.
• Provide coverage for other clerical staff in the OSA and Learning Commons as requested.
• Other clerical duties as assigned.

• High School Diploma or GED required

• Proven ability to manage high-volume phone email and inperson inquiries while maintaining professionalism accuracy and customer service excellence.
• Strong interpersonal and communication skills with the ability to greet visitors respond to student and faculty inquiries relay information clearly and uphold a welcoming environment.
• Highly capable in Microsoft Office Suite (Word Excel Outlook) spreadsheets data entry and other software used to support academic and administrative functions.
• Skilled in planning and coordinating meetings preparing agendas arranging facilities and supporting all required resources.
• Demonstrated ability to work with diverse populations and a commitment to diversity and inclusion

TO APPLY:

Applications must be submitted electronically and include a resume cover letter addressing how your experience supports the requirements of this position and contact information for three references on the application form.

• Please note this is a Grade 6 position in the Clerical & Technical Union.
• This position offers a starting rate of $26.88 per hour for 35 hours per week. Educational differentials include an additional $0.35 per hour for an associates degree and $0.75 per hour for a bachelors degree.
• This position requires the successful completion of a Microsoft Office skills test proofreading test and background check.

We offer a comprehensive benefits package for full-time faculty and staff which includes tuition remission and a culture that is inclusive and driven by excellence.

Quinnipiac University is an equal opportunity employer and encourages applications from individuals of all backgrounds and experiences. We are committed to fostering an inclusive and respectful community.