HRIS Coordinator

HRIS Coordinator

The HRIS Coordinator supports the People & Culture (P&C) team by administering Finits Human Resources Information Systems (HRIS) ensuring data integrity system accuracy and seamless people operations. This role serves as a systems partner across Payroll and Benefits assisting with accurate employee data and supporting compliant efficient and scalable HR processes.

With a strong focus on HRIS administration reporting system workflows and data governance this role ensures that people data is reliable secure and actionable.

Responsibilities:

• HRIS & Employee Data Administration

  • Serve as an administrator of Finits HRIS/HCM system ensuring accurate and timely maintenance of employee records across the full employee lifecycle as directed by the Benefit Specialist (new hires status changes leaves promotions terminations).
  • Validate and audit employee data to maintain data integrity reporting accuracy and compliance standards.
  • Update system workflows documentation and reporting tools to support payroll benefits and employee processes.
  • Generate and distribute HRIS reports to support payroll processing recognition tracking external reporting compliance reporting and leadership insights.
  • Assist with document storage and retention including background checks and employee documentation within approved systems.
  • Partner with Payroll & Benefits to ensure seamless data flow between systems and accurate downstream processing.

  Payroll & Benefits Support

  • Support the Benefits Specialist by gathering reviewing and validating employee information related to payroll and benefits changes.
  • Maintain tracking tools (Smartsheet and related platforms) to support payroll and benefits processes.
  • Review time and expense submissions for non-billable charges and coordinate approvals for part-time employee hours.
  • Assist with COBRA administration benefit notices compliance reporting and employee benefits inquiries.
  • Ensure smooth administration of employee participation programs including Make Life Easier Perk tracking and validation.

  Employee Relations & Performance Process Support

  • Assist the Employee Relations Lead to support ongoing employee relations initiatives and projects.
  • Support LMS administration (Litmos/LearnIt) including user setup onboarding assignments troubleshooting and reporting.
  • Prepare separation documentation and support offboarding processes with professionalism and discretion.

  Onboarding & Lifecycle Coordination

  • Support pre-hire communication and onboarding logistics ensuring documentation systems and materials are prepared and accurate.
  • Serve as a backup coordinator for new hire orientation and onboarding activities.
  • Coordinate background checks and onboarding compliance requirements as needed.

  Internal Communications & Engagement

  • Support People & Culture in drafting and distributing internal communications and engagement updates.
  • Provide secondary support for internal announcements events and engagement initiatives.
  • Assist with coordination of communication logistics for company-wide meetings and engagement activities.

  Data Tracking Reporting & Culture Support

  • Assist with People & Culture tracking files and dashboards ensuring information remains current and accurate.
  • Provide backup support for PTO tracking and approval documentation.
  • Collect and organize data for external award submissions and internal reporting.
  • Support employee engagement initiatives DE&I programs volunteerism efforts and appreciation events.

  General Support

  • Provide administrative and project coordination support for broader People & Culture initiatives.
  • Serve as a reliable and trusted point of contact for employee inquiries handling sensitive information with professionalism and confidentiality.
  • Build strong cross-functional relationships to support a positive and people-first employee experience.

Skills:

• Ability to manage confidential and sensitive information with discretion.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication abilities.
• Proficiency with Microsoft Office Suite particularly Excel Smartsheet and general HR technology.
• Strong attention to detail and followthrough

Qualifications:

• Bachelors Degree in Human Resources Business Communications or related field (or equivalent experience).
• 12 years of HR People Operations or employee relations support experience preferred.
• HR certification (PHR SHRMCP) preferred but not required.

The Finit Culture:

We are seeking candidates who share Finits core cultural values of integrity personal drive innate curiosity and empathy for others. Our consultants enrich the experience of their clients and colleagues by being candid yet egoless and collaborative yet self-directed. We are driven to deliver on behalf of others and we look for candidates who can demonstrate their own inquisitiveness grit and personal approach.

Benefits:

Our benefit program is designed to provide a work/life balance that ensures Finit remains a Great Place To Work.

Eligible employees can participate in Finits comprehensive benefit program which includes:

• 100% premium paid by Employer for Employee level coverage
• Excellent healthcare and Rx plans start on the first day of employment
• Employer contributions to an HSA up to $3600
• Dental and vision plans with nationwide network
• Company-paid life and AD&D plans
• Company-paid short-term and long-term disability plans
• Salary continuation during disability up to 6 months
• 401(k) retirement plan with immediate vesting for employer match contribution
• Traditional and ROTH 401(k) with 28 fund options to select and invest
• Flexible Spending Account (FSA) eligibility with no waiting period
• Carryforward unused FSA balance up to IRS max
• Make Life Easier Perk for personal eligible expenses
• Monthly Connectivity Allowance
• Annual Peripheral Expense Allowance
• Paid 3-month sabbatical after 10 years of employment
• Paid 12-week parental leave
• Paid 11 Holidays
• Flexible PTO/Vacation
• ESOP allocation

Why Finit:

• Strong family culture characterized by good-natured humble people who like helping each other learn and grow.
• Opportunities for a wide variety of project work across many industries.
• 2 weeks per year of training and professional development.
• Finit is proud to be 100% employee-owned! As an ESOP (Employee Stock Ownership Plan) all employee-owners can share in Finits growth and prosperity.

EEO Statement:

Finit provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race color religion gender gender identity gender expression sexual orientation domestic violence victim status national origin ancestry citizenship age disability marital status amnesty genetic information family medical history political affiliation or status in the military or as a covered veteran in accordance with applicable federal state and local laws.

Finit complies with federal and state laws concerning the employment of persons with disabilities. Finit will reasonably accommodate qualified individuals with disabilities. If reasonable accommodation is needed during the recruitment process to perform essential job functions and/or to receive other benefits and privileges of employment please direct your inquiries to Nicole Emerson Managing Director People & Culture.

Remote Workplace:

Employees at Finit primarily work remotely. Our consultants may have some travel requirements to client locations. Our main corporate office is located in Cincinnati OH and may be used for collaborative work.

E-Verify Employer:

Finit is an E-Verify employer. E-Verify is an internet-based system that compares information from your Form I-9 Employment Eligibility Verification to records available to the U.S. Department of Homeland Security (DHS) and Social Security Administration (SSA) to confirm that you are authorized to work in the United States.

Physical Requirements:

The role is primarily based in an office setting accounting for approximately 60% of the workday involving tasks such as computer-based work attending meetings and conducting routine office activities. Travel constitutes a significant part of this role comprising up to 40% of work time. This includes both car and air travel to client sites conferences and meetings.

• Sitting: Extensive periods of sitting are required including working at a desk and during travel. This accounts for approximately 55% of the workday.
• Standing: Standing is occasionally required typically during client engagements presentations or networking events constituting about 15% of the workday.
• Walking: Regular walking is necessary for moving within offices at client sites and during travel making up about 15% of the workday.
• Lifting and Carrying:
  • Weight Range: The role may require lifting and carrying items such as laptops portable presentation equipment and document files usually not exceeding 20 pounds.
  • Frequency: Occasional Lifting: Occurs approximately 15% of the workday primarily during travel.
  • Frequent or Constant Lifting: Not typically required for this role.
• Talking on Phone Conversation: Engaging in phone conversations with clients and team members is frequent making up about 35% of the workday.
• Web Conferencing: Participating in web conferences with clients and internal teams is a regular part of the role accounting for approximately 35% of the workday.

Required Experience:

IC