Conference Coordinator

Role Purpose

To support the Logistics team in the delivery of Gartners must-attend global conference portfolio in-person programs. Responsible for supporting the development management and execution of various conference elements relating to logistics and production.

Primary Responsibilities

• Supporting the flawless delivery of Conferences while working as part of the global event operations team.

• Plan organize and execute event logistics with guidance from Conference Manager from initial stages of development through on-site and conference wrap-up.

• Support Conference Manager with venue management including but not limited to rooms meeting facilities F&B and housing.

• Communication and collaboration across Conference Production cross-functional teams to ensure seamless delivery of first-class events and experiences and awareness of event strategies.

• Manage the shipment of all freight to onsite conferences.

• Book and arrange for the temporary staff to support the event and manage them onsite.

• Supporting the Conference Manager on conference budgets with direct responsibility for some line items and helping produce accurate monthly forecasts and manage expenses effectively.

• Leadership and execution of VIP member experiences business unit and segmented program deliverables within a Destination Conference.

• Overall responsibility for event budgets for Exclusive Member Experiences activities. This includes preparation negotiations accurate monthly forecasts. Alert management for risks and recommendations for corrective action.

• Actively participate in the process of reviewing enhancing and executing event features and programs analyzing attendee feedback to ensure we are delivering exceptional relevant event experiences.

• Follow standard operating procedures in line with the global standards.

• Be a key member of the global event operations team build effective relationships with peers in all regions take and share best practices to continuously raise the level of our events across the world.

• Willingness to travel to attend Gartner Conferences both domestic and regional

Expected Results

• Flawless client experience with high client satisfaction scores and strong client retention

• Build and maintain excellent working relationships

• Exceptional operational efficiency

Key Contacts

• Global event operations team

• Event Production Sales and Marketing teams

• Business & Technology Insights Sales Executive Programs Consulting Finance Global counterparts in EMEA Australia NA

• Third party event partners venues & hotels

Role Requirements

• Bachelors degree with focus on events and/or marketing preferred

• 2-3 years of event experience

• Proven budget management abilities

• Project management experience

• Strong Financial Management Skills

• Competent Project Manager

• Strong Oral & Written Communication Skills

• Client focused

• Solution oriented with a high sense of urgency

• Collaborative

Who are we

At Gartner Inc. (NYSE:IT) we guide the leaders who shape the world.

Our mission relies on expert analysis and bold ideas to deliver actionable objective business and technology insights helping enterprise leaders and their teams succeed with their mission-critical priorities.

Since our founding in 1979 weve grown to 21000 associates globally who support 14000 client enterprises in 90 countries and territories. We do important interesting and substantive work that matters. Thats why we hire associates with the intellectual curiosity energy and drive to want to make a difference. The bar is unapologetically high. So is the impact you can have here.

What makes Gartner a great place to work

Our vast virtually untapped market potential offers limitless opportunities opportunities that may not even exist right now for you to grow professionally and flourish personally. How far you go is driven by your passion and performance.

We hire remarkable people who collaborate and win as a team. Together our singular unifying goal is to deliver results for our clients.

Our teams are inclusive and composed of individuals from different geographies cultures religions ethnicities races genders sexual orientations abilities and generations.

We invest in great leaders who bring out the best in you and the company enabling us to multiply our impact and results. This is why year after year we are recognized worldwide as a great place to work.

What do we offer

Gartner offers world-class benefits highly competitive compensation and disproportionate rewards for top performers.

In our hybrid work environment we provide the flexibility and support for you to thrive working virtually when its productive to do so and getting together with colleagues in a vibrant community that is purposeful engaging and inspiring.

Ready to grow your career with Gartner Join us.

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