ReceptionistAdministrative Assistant

Austin, TX - USA

Monthly Salary: Not Disclosed

Posted on: 6 hours ago

Vacancies: 1 Vacancy

Job Summary

MW Partners is currently seeking a Receptionist/Administrative Assistant to work for our client who is a global leader in the aerospace defence and security markets.

Responsibilities and duties:

Greet and welcome visitors in a courteous and professional manner
Check Visitors in and out > eWelcome system provide badges
Badges: Mail badges to new hires or remote employees send a weekly badge report (visitor badge returned lost contractors .) to our Security manager.
Manage incoming deliveries & notify the recipients
Answer screen and direct incoming phone calls
Maintain visitor logs and issue visitor passes when required
Handle incoming and outgoing mail and deliveries
Perform basic administrative duties such as filing data entry and document preparation
Maintain office supplies inventory and place orders when necessary
Provide general support to staff and management
Ensure the reception area is tidy and presentable at all times
Check mail (sort scan or send to offsite recipients etc.) create Fedex labels for employees as needed
Support Meetings (lunch order dinner reservations for out-of-town guests/employees or onsite meetings)
Update the Austin employees email distribution list
Check onsite conference rooms daily in case of double bookings
Report on facilities issues > ticket system service (CBRE)

Requirements:

High school diploma or equivalent (Associate degree is a plus)
Proven experience as a receptionist front desk representative or similar role
Proficiency in Microsoft Office (Word Excel Outlook)
Excellent verbal and written communication skills
Strong organizational and multitasking abilities
Professional appearance and attitude
Ability to handle sensitive information with confidentiality
Strong customer service skills

Preferred Skills:

Experience with multi-line phone systems
Familiarity with scheduling software
Multilingual abilities

For a further discussion or to find out more contact Indu Sri Lakavath on or apply now.

MW Partners is currently seeking a Receptionist/Administrative Assistant to work for our client who is a global leader in the aerospace defence and security markets. Responsibilities and duties: Greet and welcome visitors in a courteous and professional manner Check Visitors in and out > eWelcome s...