Staff Assistant

Posting Summary
Rutgers The State University of New Jersey is seeking a Staff Assistant within the Department of Oral and Maxillofacial Surgery at the Rutgers School of Dental Medicine ( RSDM ). The Staff Assistant performs a wide variety of administrative and academic support services to the Director of Pre-Doctoral Education clinic and faculty of the Department of Oral and Maxillofacial Surgery. The Staff Assistant ensures effective coordination of course and clinic operations faculty and student scheduling and communication among faculty students and staff. Additionally the Staff Assistant maintains accurate academic and clinical records supports course directors and facilitates compliance with school and university procedures. Essential Duties and Responsibilities Include the following: Maintains records of students midyear and final grades for all departmental courses and forwards grades to Dental School Registrar. Records and maintains students attendance in the OMFS Clinic Attendance Assignment Excel spreadsheet and Smartsheet. Notifies students of absences and/or missed sessions. Serves as liaison between students faculty staff and Director of Pre-doctoral Education. Arranges for duplication of clinic and departmental forms. Prepares and submits purchase requisitions check requests and work orders as needed for the clinic. Orders supplies through Marketplace as needed. Participates in university-wide in-services and continuing education programs when applicable. Answers departmental telephones take messages and/or forwards calls accordingly. Types letters of recommendations written by department faculty for dental school students obtaining pre-addressed envelopes from students. Provides administrative support to course directors including submission of syllabi in CourseLeaf maintenance of the course schedule in Canvas and oversight of lecture attendance. Streamlines clinical and didactic operations by coordinating schedule changes ensuring balanced faculty and student coverage arranging make-up sessions processing rotation change requests and maintaining updated departmental schedules and notices.

Overview
New Jerseys academic health center Rutgers Biomedical and Health Sciences ( RBHS ) takes an integrated approach to educating students providing clinical care and conducting research all with the goal of improving human health. Aligned with Rutgers UniversityNew Brunswick and collaborating universitywide RBHS includes eight schools a behavioral health network and five centers and institutes that focus on cancer treatment and research neuroscience advanced biotechnology and medicine environmental and occupational health and health care policy and aging research. Our faculty are teachers clinicians and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine dentistry pharmacy public health nursing biomedical research and the full spectrum of allied health careers. Our clinical and academic facilities are located throughout the stateat Rutgers UniversityNew Brunswick including Piscataway; and at locations in Newark Scotch Plains Somerset Stratford and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick Newarks University Hospital in Newark and other affiliates. Through this community of healers scientists and scholars Rutgers is equipped as never before to transform lives.