Project Assistant

Mannheim - Germany

Monthly Salary: Not Disclosed

Posted on: Yesterday

Vacancies: 1 Vacancy

Job Summary

Job description

Ready to turn details into impact and help launch the next beauty innovation in Germany Join IBG as Project Assistant and make every project shine!

Are you an energetic multitasker who enjoys keeping projects and teams running smoothly Ready to help bridge the gap between planning and perfect execution If you thrive in organization detail and teamwork this Project Assistant role at IBG could be your perfect match!

Welcome to IBG!

Welcome to IBG! IBG Innovative Beauty Group is a dynamic one-stop beauty shop. By working as an extension of our customers teams we turn beauty concepts into reality. IBG is an international team of more than 300 people across 13 locations worldwide. Within the German Business Unit we focus on turnkey solutions private label and packaging for the Beauty and Home Care sectors.

What will you do as Project Assistant

As Project Assistant you are the engine that keeps projects moving and everyone on track. Youll have your hands in every part of the process: from coordination and data management to creative collaboration with internal teams and external partners. With your proactive mindset and eye for detail you help turn complex plans into smooth project launches and satisfied clients. No two days are the same: your role is varied dynamic and essential to our teams success.

You will

Coordinate project timelines tasks and deliverables for gold clients in close collaboration with the Senior Project Manager;

Maintain accurate master data and product information in NetSuite by collecting organizing and verifying details;

Support the sample process: handle receipt tracking labeling and dispatch of samples plus maintaining the sample archive;

Prepare and manage all necessary documentation for product launches including client-specific templates and submissions;

Communicate with clients suppliers and agencies to organize photoshoots artwork feedback and packaging fee reports.

What we offer:

At IBG youll find more than just a job youll discover a place to grow connect and leave your start our collaboration with a temporary contract with the prospect of a permanent appointment.

Further more:

A diverse and international team environment where your ideas make an impact;

Home office based with frequent visits to our modern office in Mannheim;

Plenty of room for your growth: we offer training coaching and development opportunities;

Attractive salary and travel allowance geared to your experience and working hours;

Fun extras as team events celebrations and a workplace where you can truly shine.

Job requirements

Your profile:

You are a born organizer with a dash of creative flair and a drive to get things done. You enjoy juggling multiple tasks and feel right at home in an international environment switching easily between languages and collaborating with different teams. With your proactive attitude and attention to detail you spot improvement opportunities and keep everyone clients and colleagues on the same page. If you love teamwork clear communication and making an impact in the beauty industry youll thrive in this role.

This is what you bring to the table:

Speak and write fluently in both German and English;

Have relevant vocational training (e.g. Kauffrau für Büromanagement/Marketing) or a Bachelors in BWL or related field;

Bring 13 years experience in administrative or project coordination. Ideally in cosmetics or consumer goods;

Are a proactive well-organized multitasker with excellent eye for detail and communication skills;

Know your way around MS Office and are comfortable with ERP/CRM tools (like NetSuite or SAP Ariba); experience with industry processes is a plus.

If you recognize yourself in this and youre excited to help us create a smooth enjoyable and well-organized workplace we would love to hear from you!

Is this your ideal job
Are you excited to grow with us and contribute to the success of Innovative Beauty Group Wed love to hear from you!

Apply directly via the application button. We kindly ask you to submit your application through our website this ensures your details are processed correctly. Applications sent by email cannot be considered.
Questions about the role Reach out to Bettina Kroner (Project Manager)

Lets create something beautiful together!

Please note:

The location for this position is Mannheim Germany. While the position is mostly remote It is important to be in proximity to the office e.g. to send samples. We prefer candidates who live within an hours commute to Mannheim.

We will only consider applications from candidates who must reside in Germany and hold a valid work visa for Germany.

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Job description Ready to turn details into impact and help launch the next beauty innovation in Germany Join IBG as Project Assistant and make every project shine!Are you an energetic multitasker who enjoys keeping projects and teams running smoothly Ready to help bridge the gap between planning and...