PEAK Assistant to Chair Nursing Academic Programs

Oklahoma City, OK - USA

Monthly Salary: Not Disclosed

Posted on: 21 hours ago

Vacancies: 1 Vacancy

Job Summary

Required Attachments

Documents required for this position are listed under the Required Attachments section of this job listing. You will be required to upload and attach these documents in the application process.

Important: ALL required documents must be attached to your job application or your documents will not be visible to the hiring department!

Required: Bachelors degree in Business Psychology Education or related field; AND:

60 months administrative assistance or managing an office or program experience to a Chair Department Head Executive Director or other leadership role.

Equivalency/Substitution:Experience or a combination of education & related experience can be considered in lieu of degree. A one-to-one ratio is used to determine the number of years of experience required in place of a degree.

Department Preferences: PeopleSoft experience

Required Knowledge Skills Abilities:

Demonstrated proficiency with Microsoft Office Suite especially excel internet browsers and Adobe Acrobat Pro
Demonstrated ability in document preparation and proof reading
Excellent interpersonal skills
Ability to work independently and as a team player
Ability to complete tasks in an efficient and timely manner
Must be detail oriented
Ability to multitask be organized and self-motivated
Ability to work in stressful situations and within deadlines
Ability to communicate verbally and in writing

Physical Working Conditions:

Sit for prolonged periods. Communicate effectively and listens. Use of a computer and calculator. Standing stooping bending and reaching.

Environmental Working Conditions:

Standard office environment.

Equal Employment Opportunity Statement

The University in compliance with all applicable federal and state laws and regulations does not discriminate on the basis of race color national origin sex sexual orientation marital status genetic information gender identity/expression (consistent with applicable law) age (40 or older) religion disability political beliefs or status as a veteran in any of its policies practices or procedures. This includes but is not limited to admissions employment housing financial aid and educational services.

Why You Belong at the University of Oklahoma

The University of Oklahoma values our communitys unique talents perspectives and experiences. At OU we aspire to harness our innovation creativity and collaboration for the advancement of people everywhere. You Belong Here!

The College of Nursing is hiring this position through OUs PEAK Temporary Staffing. The assignment is expected to last until the permanent position is filled. The person who accepts this position will be encourage to apply to the full-time position.

Description of Position: This position will provide the critical connecting role between Academic Affairs and Faculty Affairs in working with the Department Chairs in managing the two faculty-related software platforms essential for documenting and managing faculty workload (TAMS) and assignment of faculty as primary and secondary instructors in Peoplesoft. The accuracy of this process is critical for budgeting managing workload and driving the accurate management of our Learning management system in regards to faculty assignments and subsequent development of courses.

Job Duties: Manage TAMs for faculty workload. Input full time and part time faculty in PeopleSoft for teaching assignments. Complete timesheets for all adjunct employees managing databases etc.

Provides administrative assistance to the Chair to include but not limited to making travel arrangements submitting reimbursement documents maintaining a calendar setting up meetings and appointments ordering and tracking supplies and resolving departmental problems as they arise.
Assists the Chair with various committees and associated responsibilities.
Manages the daily operations of the office or program.
Assists with the hiring and termination of office staff.
May delegate tasks and acts as the lead employee.
Acts as the liaison between the Department and other campus departments faculty staff and business and/or government entities.
Prepares monthly reports for balanced accounts verification reports and management reports anddistributes to appropriate personnel.
May assist with other reports for the Chair.
Compiles data statistics and other information.
Coordinates and carries out projects or assignments requiring initiative independent action and specialized knowledge or expertise.
May include event planning producing in-house publications and planning public relations functions.
Provides information or counseling to students employees or the outside public. Independently responds to a variety of surveys questionnaires and other requests for information.
Analyzes a variety of problems and carries out special assignments to solve those problems.
Performs various duties as needed to successfully fulfill the function of the position.

Required Experience:

Required AttachmentsDocuments required for this position are listed under the Required Attachments section of this job listing. You will be required to upload and attach these documents in the application process.Important: ALL required documents must be attached to your job application or your docu...